Our client, a voluntary Christian faith-based organisation (not a church) seek the services of an Assistant Admin Executive (preferably female applicants to balance its workforce gender ratio) for immediate employment. The ideal candidate MUST have worked in a similar organization. E.g. a Ministry, Church or Christian based organization (only candidates from this background will be invited for interviews).

Job Location: Surulere, Lagos State (ideal candidates should be resident within the immediate environs).

Position Summary administrator

The purpose of the role is to assist, supervise and facilitate the day-to-day administrative operations of the ministry alongside the Church Administrator. This position requires an exceptional level of professionalism and the ability to work in an ever-changing environment, where multitasking, sound decision making, self-motivation, and discretion are essential.

Key Responsibilities 

1) Office Management and General Administrative Services

·         Provide general administrative support to the ministry’s activities

·         Assist in administering the ministry’s diary, arranging events and appointments and setting up meetings as required 

·         Order office supplies for the ministry’s use and oversees the maintenance of office equipment

·         Ensure a safe and clean working environment within the building

·         Review and implement procedures to ensure clear, efficient and effective operations

2) Communications

·         Manage correspondence, including post, e-mail, and phone calls to the members

·         Distribution of materials/books, planning for meeting days, sending invites and letters

·         Documentation of members' information; ensuring they are updated

·         Act as first point of contact for enquiries whether in person or by phone, post, and email ensuring they are dealt with politely and followed up by appropriate action

·         Provide administrative support to the ministry’s board member for all matters relating to the organizations events; member visits; printed communications or via social media etc.

3) Management of the ministry’s premise and building

·         Ensure the premise is clean, tidy and safe for all visitors and members

·         Advise  line manager of any repair as required

·         Purchase sufficient materials and equipment for cleaning 

·         Payment of bills, vendor management etc

·         Any other duty or similar responsibility assigned

Education:

·         Relevant degree & certifications

Experience, skills and competencies:

·         Minimum of 4 years of related experience in a faith based organization

·         Excellent interpersonal communication skills – written and oral

·         Strong attention to detail

·         General office and clerical skills

·         Confident IT skills

·         Strong planning skills with the ability to work autonomously and manage workload

·         Ability to work flexibly

Personal Attributes:

·         Sensitive listener

·         Experience in dealing with matters of confidentiality

·         Ability to make decisions and take an initiative

·         Motivated to deliver high-quality output

·         Ability to manage the unexpected

Please note:

The Ministry is not a church (and so doesn't necessarily open on Sundays except there's a special programme), but an organization dedicated to Christian works, crusades and other related-events.