Job Summary

Accurate recording and keeping of records/minutes of the company’s statutory meetings – Board meetings, Annual General Meetings, Audit Committee meetings, meetings of four Board Committees (Record/Convey Board Approvals and Regulatory Compliance) as well as a stand-in for the Company Secretary in performing this duty, as the need arises.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description/Requirements

Duties & Responsibilities:

  • Keep accurate records/minutes of the Company’s Statutory Meetings.  
  • Assisting the Company Secretary in the performance of his duties as Company Secretary to UBN Property  Company Limited. 
  • Maintaining or ensuring the maintenance of the Company’s Statutory Registers. 
  • Ensuring compliance with laws and regulatory directives on corporate matters, listing requirements,  directors – (CAC, CBN, SEC, NSE, and NDIC) to avoid penalties. 
  • Ensure the company seal is affixed to authorized documents/transactions and keeping accurate records of its use. 
  • Convening the company’s statutory meetings within the stipulated timeframes. 
  • Ensuring minutes of statutory meetings are properly documented. 
  • Ensuring the Company’s departments are notified of board decisions as applicable. 
  • Ensure friendly investor relations – includes directly managing enquiries from existing investors, and making necessary information available to them. 
  • Filing of the necessary company/corporate returns with the relevant regulators within the stipulated timeframes to avoid penalties.  
  • Constant liaison with the regulatory authorities to keep abreast of new developments or regulations. 
  • Managing the expectations of the board and directors. 
  • Managing the expectations of the boards of assigned subsidiaries. 
  • Assist the Company Secretary with ensuring the maintenance of the company’s statutory registers.  (Regulatory Compliance).
  • Ensuring compliance with laws and regulatory directives on corporate matters, listing requirements, updates on directors – (CAC, CBN, SEC, NSE, NDIC) (Regulatory Compliance). 
  • Custody of the company seal and keeping records of its use.  
  • Assisting the Company Secretary with organizing the company’s statutory meetings. (Regulatory Compliance)
  • Managing investor relations.  
  • Filing of the necessary company/corporate returns with the relevant regulators. (Regulatory Compliance).
  • Managing the board of directors in conjunction with the Company Secretary includes acting as a liaison between the board and the Company’s various departments. 
  • Custodian of the Company’s incorporation, registration and corporate documents. 
  • Manage requests for corporate information from the Company’s various departments and ensure accurate information is disseminated. 
  • Liaise with External Auditors and Board Appraisers during audit/review of the Company’s activities – Involves making the Company’s corporate records available to them. 
  • Reviewing in conjunction with the company secretary, the Company’s audited financial statements to ensure all corporate information is accurate and preparation of the director’s report for the annual report. 
  • Managing the boards of the Company’s subsidiaries – Personally responsible for three boards: -Ag. Company Secretary of the bank Homes Savings and Loans Plc (UHSL), Subsidiary of UHSL, Secretary to UHSL Real Estate Investment Trust. 
  • Organizing Board and Committee meetings 
  • Ensuring that rooms, It, Communication are intact for meetings and preparation of Board papers with  Company Secretary; 
  • Organizing Annual General meeting; 
  • Maintenance of the company seal, statutory registers and corporations

Key Performance Indicators: 

  • Prompt filing of all regulatory returns 
  • Ensure necessary preparations are made for the Bank’s statutory meetings 
  • Prompt delivery of accurate records of meetings 
  • Prompt execution of the Bank’s documents 
  • Prompt conveyance of Board decisions 
  • Performing all the above for the assigned subsidiaries

Job Requirements: 

  • Bachelor of Laws (LL. B) 
  • Professional Qualifications required – BL  
  • 4 to 7 years experience in the Banking industry or related industries 
  • 3 years and above experience in a managerial role

Job Knowledge:

  • Mandatory knowledge of Basic CBN policies in addition to the Companies and Allied Matters Act, NSE Listing Rules, Investment and Securities Act, SEC Rules, CBN and SEC Codes of Corporate Governance.
  • Knowledge of top functional applications required for the job 
  • Microsoft Office
  • Knowledge and experience of market segments
  • Must keenly follow financial markets, economic policies and trends
  • Knowledge and experience of regulatory policies and guidelines 

Skill & Competencies:

  • Must be industrious, thorough organized, result-oriented, manage people
  • An analytical thinker, with a capacity to interpret and assimilate large volumes of complex information and reduce it to cogent reports.
  • Keen, conscientious, with a friendly disposition
  •  An efficient and reliable person, can work alone or as part of a team
  • Can work well under extreme pressure and remain calm with the ability to prioritize
  • A personable and adaptable individual with excellent communication, interpersonal and organizational skills

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