Responsible for the procurement function within the terminal including but not limited to spare parts, office supplies and IT supplies (local / overseas)
- Propose and initiate actions to generate short, medium and long-term cost savings;
- Contribute directly to improved operational performance through a pro-active / swift / effective procurement process and follow-up (reduced equipment down-time)
-Develop KPIs to measure and monitor procurement activities performance;
-Ensure compliance with Company policies (including Code of Conduct), protect and develop the company’s reputation through correct business and personal behaviour;
-Develop an effective procurement steps tracking tool (including delays escalation rules) from LPO issuance to goods delivery covering both local / overseas supplies
-Pro-actively coordinate, anticipate, and track business procurement requirements (operational; technical; IT…) through interaction with relevant HoDs to ensure that min. 90% of overseas supplies LPO’s are sea-freighted – and airfreight applied as exception handling only
-Actively liaising with relevant Heads of Department to determine priority spare parts / adequate security stock level – and initiate stock adjustment as may be required.
-Bid management (bid documents preparation / receipt / opening / evaluation / recommendation report to Management)
- Systematic use of Maximo IS where applicable;
-Pro-active follow-up of purchase logistics (local / overseas) from LPO issuance to delivery at the Terminal including liaising with supplier, banks (Form M; BoC, LC), clearing agents, etc.
-Making recommendations to Management on procurement process improvement (vendor selection; contract management …);
-Pro-actively analyze, develop, and maintain a qualified database through systematic supplier background checks (existing; new) as per prevailing Company requirements.
- Arbitrage and organization of shipments (groupage, air freight, express).
- Minimum of 6 to 8 years purchasing experience in Freight or the Marine sector.
- Good purchasing or procurement knowledge in Freight or Marine sector is a MUST.
- Good knowledge of machinery/tools/motors.
- Ability to lead key negotiations at a senior level.
- Extensive experience managing complex supplier and organizational relationships.
REPORTING AND RELATIONSHIPS
The Head of Procurement will develop procurement activity reports (weekly; monthly) and submit to FC/CFO. He/She will directly report to the project engineer and actively liaise with relevant Heads of Department to understand fully their actual procurement requirements (quality specifications; quantity; time).