Team Secretary

Responsibilities: 

• Collect, sort, distribute and prepare mail, messages, and deliveries to beneficiaries using postal mail, e-mail, or courier services
• File and maintain electronic and paper records 
• Greet persons entering the establishment, determine the nature and purpose of visits, and direct or escort them to specific destinations
• Perform administrative support tasks such as proofreading, transcribing handwritten information, keeping income and expenditure  accounts and maintaining imp rest  
• Able to work with pay records, invoices, balance sheets, and other documents 
• Processes and prepares memos, correspondence, travel vouchers, or other documents 
• Provide information about establishments such as the location of departments or offices, employees within the organization, or services provided.

Requirements:

• Degree in humanities, social or management sciences 
• Minimum of 5 years of work experience in a related role 
• Write and speak fluent English and  good at taking notes, drafting minutes, and archiving documents
• Resident in Katsina or willing to  relocate (at own cost)
• Computer literate and proficient  with Microsoft Apps (Word, Excel,  PowerPoint, Notes), video conference software (e.g, Teams, Zoom, Google Meet)  
• Available for onboarding by mid-December (to be done onsite)
• Available for the on-site project take-off in January 2023 after the contract has been signed.

Competencies 

• Discretion - keep all information shared confidential 
• Proactive - pay close attention to what other people are saying; actively look for ways to help people and adjust actions in relation to others' actions 
• Dependability - behaves in a reliable, responsible, and dependable manner when fulfilling obligations
• Attention to detail - careful about detail and thorough in completing work tasks 
• Integrity - behaves with honesty and ethics 
• Self-control - maintains composure, keeps emotions in check, controls anger, and avoids aggressive behaviour, even in very difficult situations 
• Cooperation - pleasant with colleagues and beneficiaries and displaying a good-natured, cooperative attitude. 

Reports to: Project Director 

Working conditions 

• Onsite 
• Full-time, 8 am to 5 pm, Mondays to Fridays with extended hours, as may be determined by the Project Director
• Renumeration includes group life insurance and basic individual health insurance 
• 1-year contract 

Note: We are committed to improving diversity in the workspace and work to ensure that our team supports our employees. We strongly encourage applications from women.