Secretary

Space Innovation HUB

Job Summary

We are looking for a smart and organized candidate to fill the role of Secretary who will be answering calls, taking messages and handling correspondence. maintaining diaries and arranging appointments. typing, preparing and collating reports. You will assist colleagues and executives by supporting them with planning and distributing information.

  • Minimum Qualification: High School (S.S.C.E)
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description/Requirements

Responsibilities:

  • Answering phone calls and redirect them when necessary

  • Managing the daily/weekly/monthly agenda and arrange new meetings and appointments

  • Preparing and disseminating correspondence, memos, and forms

  • You will be the point of reference for all queries, requests, or issues and will be an integral part of the company‚Äôs workforce

  • Support and facilitate the completion of regular reports

  • Develop and maintain a filing system

  • Check frequently the levels of office supplies and place appropriate orders

  • Make travel arrangements

  • Document expenses and hand in reports

  • Undertake occasional receptionist duties

Requirements:

  • High School Diploma or GED.

  • Formal qualification in office administration, secretarial work, or related training.

  • 1-2 years of experience as an Administrative Secretary would be advantageous.

  • Advanced proficiency in managing documents, spreadsheets, and databases.

  • Ability to liaise internally and externally on administrative matters.

  • Exceptional filing, recordkeeping, and organizational skills.

  • Working knowledge of printers, copiers, scanners, and fax machines.

  • Proficiency in appointment scheduling and call forwarding systems.

  • Excellent written and verbal communication skills.

  • Exceptional interpersonal skills.

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