Job Summary

The importance of the company secretary’s role has increased over the years and now generally includes administering the affairs of the company and managing the business of the board.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

  • As the responsibilities of the board have increased, the volume of work and necessary skills to support the board has enhanced the role of the company secretary. The company secretary is now often considered to be the chief governance specialist within an organization, increasingly relied upon to provide advice and implement good governance practices. It is a more proactive role than in previous times.
  • The company secretary plays an important role in supporting the effectiveness of the board by monitoring that the board policies and procedures are followed and coordinating the timely completion and dispatch of board agenda and briefing material. It is important that all directors have access to the company secretary. The company secretary ensures that an organization complies with relevant legislation and regulations and keeps board members informed of their legal responsibilities.
  • Company Secretaries are the company’s named representatives on legal documents, and it is their responsibility to ensure that the company and its directors operate within the law. It is also their responsibility to register and communicate with shareholders, to ensure that dividends are paid and maintain company records, such as a list of directors and shareholders and annual accounts.

Responsibilities:

The following are some of the typical tasks of a company secretary/compliance officer:

  • Report to the Managing director/CEO and often liaise with the board members.
  • Prepare agenda and papers for board meetings, committees and annual general meetings (AGMs) and follow up on action points.
  • Take minutes, draft resolutions lodge forms and annual returns with the various regulatory bodies such as the CAC.
  • Monitor and ensure compliance to formal decisions made by shareholders, Board of directors and Management.
  • Maintain statutory books including a register of members, directors and secretaries.
  • Administer corporate governance practices.
  • Assist in the execution of regulatory and legal secretarial functions to effectively mitigate the company’s exposure.
  • Maintain accurate records of all board matters, meeting minutes’ correspondences, reports etc.
  •  Monitor and track developments and changes in legal and statutory regulations and notify the Managing director/CEO.
  • Examine legal document developed by procurement or its contractors/clients e.g supplier contracts for appropriateness and legal implication/risks to the company.
  • Ensure adequate legal representation at litigation/court cases.
  • Develop and maintain relationships with relevant statutory regulatory bodies.
  • Coordinate dispute resolution and litigations.
  • Assist in vetting documents held under seal and maintain proper safe custody of the company’s seal.
  • Co-attest documents (where legal attestation is required), alongside the Managing director/CEO.
  • Perform other duties as assigned by the MD/CEO

Qualification & Requirement:

  • Minimum of 5 years post qualification
  • Age - 30 - 40 years.
  • The basic education requirement is LLB, LLM or ACIS (Institute of Chartered Secretaries and Administrators)
Salary: 2.4M per annum. Upon Confirmation - 3M per annum

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