Secretary

Responsibilities: 

• Provides high-level administrative support to an assigned executive or director-level employee. 
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested. 
• May conduct research (within skills and expertise) to assist with projects or inquiries. 
• Coordinates and schedules travel, meetings, and appointments. 
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested. 
• Responds to and resolves administrative inquiries and questions. 
• Welcomes and directs visitors and clients. 
• Answers and transfers phone calls, screening when necessary. 
• Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence. 
• Performs other related duties as assigned. 

Requirements: 

• Associates degree required, Bachelor’s degree in a related field preferred. 
• Three to five years of experience in a related role is required with some supervisory experience preferred. 
• Physical Requirements: 
• This position is preferably for females only.
• Applicant must be good-looking and presentable.
• She must be smart and possess good corporate dress sense at all times.
• Should be prepared for prolonged periods of sitting at a desk and working on a computer. 
• Must be single.
• And should be very patient, slow to anger, and able to pay attention to detailed instruction. 

Required Skills/Abilities: 

• Detail-oriented and professional. 
• Exceptional communication skills. 
• Extremely proficient with Microsoft Office Suite and other related computer software. 
• Basic understanding of office equipment. 
• Basic understanding of clerical procedures and systems such as recordkeeping and filing. 
• Ability to work independently and reliably. 
• Flexible and adaptable in various situations and when interacting with many different personalities. 
• Ability to organize and prioritize tasks including delegation of tasks when appropriate. 
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines. 
• And maybe prepared to close late if duty requires him/her to.