Multinet Group

Secretary

Multinet Group

Admin & Office

Construction | NGN Confidential
1 month ago

Job Summary

The Administrative Secretary provides high-level clerical support to an executive, director, or department head-level employee, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, collecting data, etc. Supervisory Responsibilities: The job holder may train, supervise, and provide feedback on tasks performed by lower-level clerical staff.

  • Minimum Qualification:Degree
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

Responsibilities: 

  • Provides high-level administrative support to an assigned executive or director-level employee. 
  • Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested. 
  • May conduct research (within skills and expertise) to assist with projects or inquiries. 
  • Coordinates and schedules travel, meetings, and appointments. 
  • Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested. 
  • Responds to and resolves administrative inquiries and questions. 
  • Welcomes and directs visitors and clients. 
  • Answers and transfers phone calls, screening when necessary. 
  • Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence. 
  • Performs other related duties as assigned. 

Requirements: 

  • Associates degree required, Bachelor’s degree in a related field preferred. 
  • Three to five years of experience in a related role is required with some supervisory experience preferred. 
  • Physical Requirements: 
  • This position is preferably for females only.
  • Applicant must be good-looking and presentable.
  • She must be smart and possess good corporate dress sense at all times.
  • Should be prepared for prolonged periods of sitting at a desk and working on a computer. 
  • Must be single.
  • And should be very patient, slow to anger, and able to pay attention to detailed instruction. 

Required Skills/Abilities: 

  • Detail-oriented and professional. 
  • Exceptional communication skills. 
  • Extremely proficient with Microsoft Office Suite and other related computer software. 
  • Basic understanding of office equipment. 
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing. 
  • Ability to work independently and reliably. 
  • Flexible and adaptable in various situations and when interacting with many different personalities. 
  • Ability to organize and prioritize tasks including delegation of tasks when appropriate. 
  • Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines. 
  • And maybe prepared to close late if duty requires him/her to.

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