School Admin / Facilities Manager

Anonymous Employer

Job Summary

The job of the Administrative Manager was established for the purpose/s of directing human resource programs and services; providing information and serving as a resource to others; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; and serving as a member of the management team. He/she also has overall responsibility for the maintenance, protection and overall management of the buildings, equipment, and grounds of the school, both from a managerial and hands-on position. This job requires the ability to work flexible hours, including evenings and weekends as maybe required.

  • Minimum Qualification: Degree
  • Experience Level: Management level
  • Experience Length: 4 years

Job Description

Responsibilities include:

HR Duties

 Contribute to the development of the school’s vision, values and aims.

 Provide advice and assistance when conducting staff performance evaluations

 Identify training and development opportunities

 Provide staff orientations

 Monitor daily attendance.

 Develop and implement a human resources plan and personnel management policies and procedures

 Undertake all employment checks for new staff to include: references, medical checks, child protection, work permits, etc and discuss any irregularities with the Head of School

 Maintain confidential staff records

 Maintain the school’s Central Register for staff, volunteers and other occasional staff working in the school

 Maintain a register of students and volunteers, ensuring relevant checks are in place

Maintenance / Janitorial Duties


 Ensure that the security system, fire and burglar alarms and emergency lighting are in working order at all times.

 Test the fire alarm system and emergency lighting and keep a written record according to the school’s policy.

 Organise the maintenance of, and monitor the CCTV school surveillance system

Building and Plant Operation/Maintenance/Repair Duties

 Focus on best practices and continuous improvement to improve efficiency of the overall facility, reducing the operating cost while increasing productivity

 Assist when necessary with major building projects and associated projects.

 Ensure that the school’s facilities are environmentally safe and in compliance with current safety standards and policies, making corrections or taking other appropriate steps as necessary

Purchasing Duties

 Be responsible for the maintenance and cleaning budget, working with the head of admin.

 Ensure all orders for materials are generated in line with the school’s ordering guidelines ensuring best value.

 Ensure that appropriate stock levels of consumable resources are maintained.

 Recommend and order new furniture when necessary.

 Research and recommend major purchases: furniture, equipment, vehicles, etc.

Equipment (Vehicles/Generator/Inverter/Pumps/Computers/Intercom etc) Duties

 Maintain the school equipment

 Be responsible for the maintenance and cleanliness of the school equipment, especially school buses.

 Ensure that the school’s equipment are kept securely and that necessary routine checks are undertaken prior to use.

 Ensure all school buses pass all necessary government Minibus test.


  • The admin manager must have strong skills in managing school equipment,. Facility, vehicles and the school plant in general
  • Will also manage school personnel and be involved in all administrative activities within the school and with govt and agencies

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| Full Time |
NGN Confidential
Job Function: Admin & Office
| Full Time |
NGN Confidential
Job Function: Admin & Office
| Full Time |
NGN Confidential
Job Function: Admin & Office
| Full Time |
NGN Confidential
Job Function: Admin & Office