Procurement, Admin, and Logistics (PAL) Officer

Search for Common Ground (Search) is an international non-profit organization promoting peaceful conflict transformation. With headquarters in Washington, DC, and Brussels, Belgium, Search’s mission is to transform how individuals, organizations, and governments deal with conflict—moving away from destructive approaches and towards cooperative solutions. With more than 700 staff worldwide, Search implements projects in more than 30 countries in Africa, Asia, Europe, the Middle East and North Africa, and North America. The Project  The proposed project approach, which focuses on strengthening the capacities of the legal community to support individuals at risk of FoRB violations while simultaneously fostering a social and policy environment conducive to inclusive FoRB efforts, is strongly justified by research-based evidence. Studies show that effective legal advocacy can significantly improve the protection of human rights, including religious freedom, by ensuring that violations are addressed through appropriate legal channels. Moreover, the establishment of mentorship groups and support networks for law students has been shown to enhance their effectiveness and sustainability in advocating for FoRB. The Project pursues two specific objectives: The project aims to reinforce Nigeria's legal, social, and policy environments for improved FoRB. OB1:  The legal community supports individuals at risk of FoRB violations and violence along religious lines. OB2:  Attitudes, behaviors, and policies support greater religious tolerance and freedom in Nigeria. Summary of Position The PAL Officer will provide the main logistical support to their office, liaising closely with the PAL Coordinator and the finance team to ensure good recordkeeping, as well as liaising with the housekeeping staff to support the smooth running of the office. S/he will work under the direct supervision of the PAL Coordinator and closely with the finance and programs team. The position will supervise the office cleaning staff and driver in their office. 

Major duties and responsibilities

Liaise with the landlord of the office premises and other operational contacts such as vendors, suppliers and courier services to keep the office fully functional

Coordinate package delivery and pick up

Ensure that SFCG’s inventory list is updated on regular intervals

Develop and oversee safety protocols, including the management of the security company

Ensure that the door security system and key management is functioning properly

Manage the telephone/intercom/internet system

Provide logistical support for meetings and conferences on-site and off-site

Respond to general emails and forward to the appropriate members of staff

Provide orientation for new staff, visitors or consultants on the use of the general office equipment and other office systems

Maintain office equipment and oversee repairs

Manage the office fleet and approve any private vehicle hire

Oversee vehicle repairs

Maintain office logs on travel, inventory and fuel usage for generator, vehicles etc.

Prepare travel arrangements, relevant documentation (tickets, visas etc.) and any necessary travel materials (Meeting confirmations, background or reference confirmations)

Prepare and submit a monthly logistics report about the above to the Admin and Logistics Coordinator.

Coordinate procurement process of goods and services, ensure necessary documentation

Maintain and update vendor’s database for necessary goods and services

Monitor quality and control cost on various office supplies, stationery, hotel accommodation, transportation and other equipment

Provide support to HR where needed