Personal Assistant/ Executive Assistant

Job Summary

We are recruiting to fill this position.

  • Minimum Qualification: High School (S.S.C.E)
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Responsibilities
  • Proficient in using Dynamics 365 Business Essentials is a requirement.
  • To schedule Executive Directors meetings, plan travels
  • Must be Well organized and excellent at time management
  • Prepare Expense Report
  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly monthly or quarterly reports
  • Oversee the performance of other clerical staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
 
Requirements
  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • High School degree
  • PA diploma or certification is a plus
  • Proficient in using Dynamics 365 Business Essentials is a requirement.

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