Personal Assistant to the Chairman

Job Summary

We are looking to engage the services of an experienced professional for the post of a Personal Assistant the Chairman.

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

  • This position is responsible for managing administrative duties for the Chairman of the Board as well as handling sensitive assignments that include highly confidential information.
  • Provide critical information connection between the Chairman and internal and external customers to result in high quality and timely delivery of service.
  • Diary management and administration
  • Manage diary; understanding the importance of key meetings, building flexibility into the diary and anticipating needs
  • To organize external visits, meetings and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.
  • Prepare letters, reports and other documents
  • Screen incoming telephone calls; direct them appropriately
  • Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
  • Manage and organize the administration
  • Prepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project work
  • Ensure correct briefing notes or papers for meetings
  • Note take in meetings as and when required
  • Create and maintain filing systems
  • Make and coordinate travel arrangements in line with Company policy
  • Ensure stationery supplies are maintained
  • Provide support for all other administrative tasks as directed
  • Maintain the organizational charts for areas of responsibility
  • Process expenses within Company guidelines/timeframe for the Chairman’s office
  • Attending to meetings in place of the Chairman if necessary
  • Remember deadlines and prompt where necessary
  • Communication
  • Communicate clearly, confidently and in a professional manner at all levels both internally and externally
  • Deal with all inquiries and requests promptly only escalating when necessary
  • Uses initiative to solve problems without the need to escalate
  • Build and maintain strong working relationships with key contacts
  • Convey a professional image at all times, exercising tact and diplomacy in handling a range of situations of differing content and complexity
  • Handle sensitive information with the highest level of discretion and confidentiality

Qualifications:

  • A Bachelor’s Degree or it's equivalent.
  • A minimum of 1-2 years’ experience in a similar role within a structured corporate environment
  • Knowledgeable in the use of the internet and other electronic office equipment

Additional Information:

Other Requirements

  • Strong oral and written communication skills
  • Good multi-tasking skills; energetic and result oriented
  • Planning and prioritizing skills
  • Effective and proven interpersonal skills
  • Respects and maintains the confidentiality of information
  • Must be conversant with the use of Microsoft Office application
  • Written and verbal communication skills to initiate professional and effective contact with internal and external customers.
  • Knowledge and understanding of technology in meeting management (Skype, GoToMeeting, Zoom, Video Conferencing)
  • Ability to work with sensitive information and maintain a high level of confidentiality and discretion.

Key Performance Indicators (KPI’s)

  • Seamless support
  • Schedules managed effectively
  • Their office delivers to deadlines
  • Work is accurate

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Lagos
| Full Time |
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Job Function: Admin & Office
1mo
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| Full Time |
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