Personal Assistant to the CEO

Job Responsibilities

Administrative Support

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Organize and prepare documents, reports, and presentations for meetings.
• Ensure timely follow-ups and reminders for tasks and deadlines.

Research & Analysis

• Conduct research on behalf of the CEO.
• Summarize findings and prepare actionable insights or recommendations.
• Assist in the preparation of proposals and strategic documents.

Communication

• Handle and respond to emails, calls, and messages on behalf of the CEO.
• Act as a liaison between the CEO and internal/external stakeholders.
• Draft and proofread correspondence, ensuring clarity and professionalism.

Coordination

• Assist with project management and tracking deliverables.
• Coordinate meetings, workshops, and events, including logistics and materials.
• Provide support during client and team meetings, taking notes and summarizing action points.

Organization

• Maintain and organize the CEO’s workspace and documents.
• Handle confidential information with utmost discretion.
• Manage the CEO’s professional and personal obligations.

Requirements

• Bachelor’s degree or relevant certification in Business Administration, Communication, Research, or related fields.
• At least 1-2 years in a similar role preferred.
• Exceptional verbal and written communication skills.
• Strong research and analytical skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Outstanding organizational and multitasking abilities.
• Proactive and self-motivated.
• Highly detail-oriented and capable of managing multiple priorities.
• Professional demeanor and ability to maintain confidentiality.
• Strong interpersonal skills and a collaborative spirit.

Benefits

• Competitive salary and bonuses.
• Opportunity to work closely with a visionary leader.
• Professional development and training opportunities.
• A vibrant and innovative work environment.