Personal Assistant
Jobberman (Third Party Recruitment)
Admin & Office
Job Summary
We seek a skilled and experienced Personal Assistant to join our team.
- Minimum Qualification : Degree
- Experience Level : Entry level
- Experience Length : 1 year
Job Description/Requirements
Responsibilities:
- Plan and arrange travel logistics for the MD and other staff members when required
- In charge of organizing periodical social events when required
- Implementing and maintaining databases and filing systems
- Schedule meetings and manage calendars
- Manage office administrative expenses
- Ensure office stationery requirements are met and procured
- Ensure office equipment and materials are always in working order, identify and plan for resolutions to issues as they arise
- Pay all office utility and maintenance bills
- Ensure office cars are in working order at all times
- Run office errands as and when required
- Take and deliver messages for the MD
- Oversee all office support staff
- In charge of ensuring all staff biodata is up-to-date
- Attend meetings and take notes
- Monitor and manage daily requirements of MD from other staff members
- Reminding the MD of important outstanding tasks and deadlines
- Keep up-to-date on the activities of the rest of the team.
- Ensure that each member of staff has the right support from the company to carry out their tasks on each project.
- Produce documents, briefing papers, reports, and presentations as will be required.
- Compiling and filing expense reports
- Answer and screen calls
- Oversee welfare-related issues of staff
- Point of contact for home management/domestic staff requirements
Requirements:
- 1-4 years of proven experience as a Personal Assistant
- Degree in a related field
- Have a good command of the English language (spoken and written)
- Professionalism at all times is important
- Must be computer literate
- Must be willing to learn
- Have a basic command of Excel
- Should be available to travel if necessary
- Available to work weekends if and when required
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