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Job Summary

Our client is a growing solar energy provider in West and Central Africa with a presence in Senegal, Mali, Burkina Faso, Niger, Cameroon and Nigeria and plans to expand within the region. We are actively looking for a People Operations Officer that can ensure the professional running of tasks related to People management, administrative management and employee monitoring.

  • Minimum Qualification:Degree
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

Responsibilities:

1. Employee Administration:

  • Ensure all staff records are up to date ( personal information, HMO registration, pension)
  • Ensure all manual/electronic records and HR Databases are kept up to date and transferred to the company’s HRIS 
  • Follow up employee contracts (send employment letters, addendums, renew contracts, confirmations letters, etc) 
  • Ensure employees birthdays, milestone are celebrated promptly. 
  • Assist in creating and enforcing policies in the workplace 
  • Develop creative initiatives for staff welfare 
  • Maintain harmonious employee relationship and provide timely and appropriate dissemination of all employee communication updates 
  • Direct and answering all employee queries to the appropriate point of contact with the HR team 


2. Payroll:

  • Support payroll generation and salary disbursements using excel and the company’s HRIS
  • Update existing payroll tools ( employee deductions, commissions, etc) 
  • Resolve payroll discrepancies and respond to questions about compensation 
  • Ensure the prompt disbursement of payslips 


3. Recruitment/Manpower planning:

  • Assist in preparing job descriptions and placing job adverts 
  • Sourcing profiles from various job channels 
  • Screening and shortlisting of CVs 
  • Scheduling interviews with relevant personnel 
  • Support employee onboarding (contribute to a detailed induction program for the newly joined employees) 
  • Keep track of recruiting metrics (e.g. time-to-hire and cost-per-hire) and other metrics
  • Network with other employers and employees within the sector (conferences, job fairs, HR networks etc.) 


4. Onboarding / Exit management:

  • Ensure orientation/onboarding materials for new staff orientation are updated to carry out orientations effectively. 
  • Organize and execute the entire orientation/exit programs 
  • Ensure all paperwork related to new hires, including contracts and non-disclosure agreements, ID cards, and other statutory documents are obtained and filed/scanned and saved on the company’s HRIS 
  • Create and continuously update our employee handbook 
  • Obtain feedback from the new hire on the onboarding process 
  • Ensure probation period interviews are conducted and documented 
  • Ensure the employee's final entitlements are accurately computed and paid at the completion of the handover process. 
  • Ensure a proper handover document is prepared and discussed with the employee’s supervisor


Requirements:

  • Bachelor of Science Degree in HRM, Psychology or Social Sciences 
  • Membership in HRCI/CIPM/CIPD is an added advantage 
  • Minimum of 3 years experience in a similar role. 


Skills: 

  • Passionate about social missions and motivated by the company's mission 
  • Ability to plan and keep track of multiple tasks and deadlines. 
  • Excellent communication and presentation skill 
  • Able to work as part of a team in a fast-paced environment 
  • Able to follow verbal and written instructions 
  • Excellent interpersonal and emotional intelligence skills 
  • Proficiency in Excel 
  • Good knowledge of an ERP System 
  • Attention to detail 


Salary: NGN132,000 - NGN231,000 (gross monthly)

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