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- Daily Check of the building grounds and general cleanliness of internal offices, bathrooms, kitchen ,Security guard stations, Staff living quarters.
- Intermittently all during the day to Check lights, air conditioners,computers and ensure that those not being used are turned off.
- Ensure that all Staff are neatly dressed in Clean Uniforms and report to work timely.
- Ensure that the entire office is calm and staff carrying out their individual assigned responsibilities without standing around .
- Complete and submit all Daily , weekly and Monthly management reports
- Keep track of admin supplies and inform management of needed supplies and to order supplies
- Keep track of Travel advances as well as ensure that all travel advances are retired within 24 hours of arrival of the engineers from site trips.
- Manage the administrative details and logistics of all company related travel
- Keep track of all deliveries to office as well as purchases.
- Assist in Stock Inventory audits of all stores.
- Hold weekly sales meetings from 8.00am-8.30am with the sales team and ensure a full understanding of sales effort of each individual sales person. Prepare weekly sales report summary for MD.
- Manage inventory of Equipment and repair parts.
- Screen all visitors to MD and ensure that MD is aware of any visitor before visitor enters MD's office.
- Assist to prepare wage slips/payroll for all employees.
- Assist to prepare payment vouchers for all payment and file records accordingly.
- Maintain accurate filling of all Admin and Accounting records.
- Assist to follow up sales efforts by preparing quotes, invoices and receipts, delivery notes/packing slips and waybills.
- Answer all incoming calls to company and direct the phone calls to the appropriate personnel.
- Check company e-mail, Whatsapp messages, office phones etc at least EVERY HOUR and follow –up accordingly.
- Supervise the security staff and ensure that they are clean and in complete uniform at all times while on duty.
- Check sales office as well as security post to ensure that NO unwanted persons are using the offices or post for lounge.
- Direct ALL sales enquiries to sales team but in their absence get all relevant customers details and pass such details to sales team.
- Maintain an employee file for EVERY staff of this firm to include but not limited to in each file
- Manage a team of outside reliability engineers
- Minimum of 3 years General OFFICE MANAGEMENT experience .
- Ability to read and write in English
- STRONG Proficiency with BUSINESS OFFICE SOFTWARE, SOCIAL MEDIA, INTERNET and Computer HARDWARE
- STRONG LEADERSHIP SKILLS AND STRONG ATTENTION TO DETAILS
- Must have General administrative Supervisory experience
- Work Hours are 8am - 6.00pm MON- FRIDAY (1hour Lunch) and 9am - 2pm SATURDAYS(30Minutes break)
TO APPLY :
Send CV by Email : firstname.lastname@example.org