Job Summary

Jobberman Nigeria is looking to hire an experienced individual to fill this position.

  • Minimum Qualification:Degree
  • Experience Level:Mid level
  • Experience Length:2 years

Job Description/Requirements

Responsibilities:

Organisational:

  • Maintain the office condition and arrange necessary repairs
  • Organize office operations and procedures
  • Provide general support to visitors

Reporting:

  • Develop accurate, timely, realistic, and fiscally sound budgets
  • Reconcile budget vis a viz expenses on a monthly basis

Functional:

  • Schedule meetings and appointments
  • Optimize calendars, emails, and schedules of the management team
  • Organize the office layout and order stationery and equipment
  • Partner with HR to update and maintain office-related policies as necessary.
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers, and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Coordinate with the Landlord on maintenance and administrative matters.
  • Assist in the onboarding/induction training for new hires on safety and office management
  • Address employees' queries regarding office management issues (stationery and Hardware)
  • Liaise with facility management vendors, including cleaning, catering, and security services
  • Plan in-house or off-site activities, like parties, celebrations, and conferences.
  • Make travel bookings and arrangements.    
  • Ensure the efficient and smooth day-to-day operations of the office.
  • Other related activities and assignments as assigned by the supervisor

Requirements:

  • Proven experience (2 to 5 years) as an Office Manager, Front office manager, or Administrative assistant
  • HND/Bachelor’s degree in business administration, management, or related field.
  • Ability to plan for and keep track of multiple projects and deadlines.
  • Familiarity with budget planning and enforcement, human resources, and customer service procedures.
  • Knowledge of office administrator responsibilities, systems, and procedures
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment

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