Office Manager

Responsibilities:

Organisational:

• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
  
• Provide general support to visitors
  

Reporting:

• Develop accurate, timely, realistic, and fiscally sound budgets
• Reconcile budget vis a viz expenses on a monthly basis
  

Functional:

• Schedule meetings and appointments
• Optimize calendars, emails, and schedules of the management team
  
• Organize the office layout and order stationery and equipment
  
• Partner with HR to update and maintain office-related policies as necessary.
  
• Ensure that all items are invoiced and paid on time
  
• Manage contract and price negotiations with office vendors, service providers, and office lease
  
• Manage office G&A budget, ensure accurate and timely reporting
  
• Coordinate with the Landlord on maintenance and administrative matters.
  
• Assist in the onboarding/induction training for new hires on safety and office management
  
• Address employees' queries regarding office management issues (stationery and Hardware)
  
• Liaise with facility management vendors, including cleaning, catering, and security services
  
• Plan in-house or off-site activities, like parties, celebrations, and conferences.
  
• Make travel bookings and arrangements.    
  
• Ensure the efficient and smooth day-to-day operations of the office.
  
• Other related activities and assignments as assigned by the supervisor

Requirements:

• Proven experience (2 to 5 years) as an Office Manager, Front office manager, or Administrative assistant
• HND/Bachelor’s degree in business administration, management, or related field.
  
• Ability to plan for and keep track of multiple projects and deadlines.
  
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Knowledge of office administrator responsibilities, systems, and procedures
  
• Excellent time management skills and ability to multitask and prioritize work
  
• Attention to detail and problem-solving skills
  
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment