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Office Manager

Anonymous Employer

Job Summary

The successful applicant will be responsible for organizing and supervising the administrative activities of the Company's Main Office in Lagos

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 3 years

Job Description

  • ·       Use a range of office software, including email, spreadsheets and databases;
  • ·       Design and maintain the filing systems and ensure filing systems are maintained and up to date;
  • ·       Define procedures for record retention, ensuring protection and security of files and records, ensuring effective transfer of files and records;
  • ·       Record office expenditure and managing the budget;
  • ·       Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement;
  • ·       Maintain the condition of the office and arranging for necessary repairs
  •        Manage staff schedules, holidays and other absences
  • ·       At the direction of management, devise and implement Office Protocols and procedures, and monitor these procedures to ensure these are observed by all staff.
  • ·       Assist management in the preparation of reports, correspondence and presentations;

    ·       Conduct research as required for various reports, projects, general information and business plans;

    ·       Manage relationships with suppliers and other external parties;

    ·       Arrange meetings and set up the equipment for the meetings as required;

    ·       Manage the administration files of the Director including all copying, filing, etc.;

    ·       Screen visitors, emails and telephone calls 

    ·       Attend meetings, take notes of meetings accurately, and type these into a formal document 

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