Job Summary

Manages general office duties to ensure company processes run smoothly. Assists with director duties and corresponds with clients, customers, and vendors.

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 1 year

Job Description/Requirements

Office Assistant Job Duties:

  • Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
  • Interacts with clients, visitors, and vendors
  • Sorts and distributes incoming mail
  • Arranges meetings by reserving rooms and managing refreshments
  • Types correspondence, meeting notes, and forms among other documents
  • Photocopies, scans, and files appropriate documents
  • Edits documents for accuracy
  • Maintains accurate records and enters data
  • Assists with organising events when necessary
  • Conducts research and compiles data
  • Signs for delivered packages and distributes them to the appropriate recipient
  • Interacts with directors when necessary
  • Assists in setting up new client accounts
  • Maintains financial database records
  • Covers reception upon occasion
  • Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
  • Answers customer questions and confirms customer orders
  • Engages in educational opportunities as needed
  • Performs additional duties when required, including drafting brochures and organising the filing system

Skills and Qualifications:

  • Previous Experience in a Related Field Preferred; Self-Driven
  • Excellent Customer Care Skills
  • Exceptional Communication Skills
  • Ability to Maintain a Strict Level of Confidence
  • Proficiency in Microsoft Office Programs; Attention to Detail
  • Professional Appearance
  • Excellent Typing Skills
  • Strong Problem-Solving Skills
  • Excellent Organisational Skills
  • Highly Motivated and Ability to Prioritize Efficiently
  • Ability to Work Alone or As Part of a Team
  • Enthusiastic and Reliable
  • Knowledge of Basic Office Management Procedures
  • Reliable

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