1 month ago

Job Summary

The Administrative Assistant will be the first point of contact for the office. He/She will be responsible for offering administrative support across the Firm. The job holder will provide support to the members of the Firm in the development and implementation of programmes, projects and activities.

  • Minimum Qualification:Degree
  • Experience Level:Entry level
  • Experience Length:2 years

Job Description/Requirements

Responsibilities:

  • Oversee office administration, ensuring the office is clean, has enough supplies, and all equipment is in good working condition
  • Manage and coordinate the Principal Consultant’s office
  • Attend to visitors, screen them as part of office security measures and direct them accordingly.
  • Maintain and update internal and external telephone lists and routinely circulate internal lists subsequent to any changes.
  • Update calendar and schedule meetings and liaise with Medial Specialists on activities that may require visibility.
  • Handle incoming and outgoing mail, as well as distribution. Maintain a dispatch register for outgoing hand delivery mail and incoming mail and a register for outgoing international phone calls
  • Lead in the Firm’s procurement by raising requisition, sourcing quotations, and ensuring goods delivered are of high quality and meet the required specifications.
  • Provide administrative support to the firm in the organization of events, meetings, workshops, etc ensuring budgets, bookings, and communication are done in good time.
  • Make travel arrangements for the Firm's staff members and other visitors, including preparation of travel requisitions and claims. Booking accommodation and transport arrangements for a local and international visiting team.
  • Draft firm’s correspondences in liaison with the Communication Specialist.
  • Maintain and organize up-to-date hard and electronic files for easy access and retrieval. Ensure the safekeeping of confidential materials.
  • Create and maintain files of correspondence/documents and electronically received information and ensure up-to-date filing. Maintain both hard copies and electronic copies of the official records and reference files on various subjects.
  • Prepare presentation material/slides in Powerpoint for presentations for the meetings/workshops and keep all papers ready for meetings.
  • Perform other clerical receptionist duties such as filing, photocopying
  • Issuing stock from the stores, receiving goods from vendors on delegation, maintaining a register for vendor invoices received, and helping communicate payments to vendors when done
  • Attend to any other duties assigned by the Principal Consultant/Chief Executive Officer.


Requirements:

  • Degree in secretarial studies or Business administration or relevant other areas of study. 
  • Knowledge and Skills: Strong software skills including extensive experience with Excel and Word required.
  • Ability to prioritize tasks
  • Strong organizational skills
  • Ability to work collaboratively with program, finance, and operations staff toward the achievement of project and organization objectives.
  • Good interpersonal and communication skills, both written and verbal required.
  • Being fluent in English is highly desirable.
  • Skilled at working in a culturally diverse environment.

 

Important Safety Tips

  • Do not make any payment without confirming with the Jobberman Customer Support Team.
  • If you think this advert is not genuine, please report it via the Report Job link below.
Report Job

Share Job Post

Stay Updated

Join our newsletter and get the latest job listings and career insights delivered straight to your inbox.

We care about the protection of your data. Read our privacy policy.

Lorem ipsum

Lorem ipsum dolor (Location) Lorem ipsum NGN Confidential

Job Function : Lorem ipsum

3 months ago

Lorem ipsum

Lorem ipsum dolor (Location) Lorem ipsum NGN Confidential

Job Function : Lorem ipsum

3 months ago

Lorem ipsum

Lorem ipsum dolor (Location) Lorem ipsum NGN Confidential

Job Function : Lorem ipsum

3 months ago

Stay Updated

Join our newsletter and get the latest job listings and career insights delivered straight to your inbox.

We care about the protection of your data. Read our privacy policy.

This action will pause all job alerts. Are you sure?

Cancel Proceed
Follow us On:
Follow us on FacebookFollow us on InstagramFollow us on LinkedInFollow us on TwitterFollow us on YouTube
Get it on Google Play
2022 Jobberman