Job Summary

An industrial plastic manufacturer is looking to hire an organised and proactive Office Administrator who will be expected to perform administrative tasks & provide company-wide assistance. A key responsibility of this role will be centred around importation coordination therefore a professional and detail-oriented work manner is expected.

  • Minimum Qualification:Degree
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

Responsibilities:

  • Provide high-quality administrative assistance to the company
  • Manage schedules, book appointments, make arrangements for meetings, and develop action plans to ensure they receive pertinent information 
  • Compile, proofread and revise drafts of documents and reports
  • Answer phone calls and send emails politely and professionally (liaising with other corporate bodies might be required)
  • Draft and format information for internal and external communication – including but not limited to emails, presentations, and reports
  • Take minutes during meetings, organise and archive for company
  • Screen and direct phone calls and distribute correspondences
  • Organising meetings and events (including scheduling and sending reminders)
  • Conduct in-depth research for special assignments and projects 
  • Manage information flow in a timely and accurate manner
  • Organise and maintain office and office records
  • Prepare and review documents in addition to completing forms to ensure goods move efficiently through import channels
  • Build and maintain professional relationships with importation suppliers
  • Followup with various importation suppliers to ensure the timely receipt of goods
  • Run errands upon request
  • Perform all other tasks as assigned

Requirements:

  • University graduate – Bachelor’s degree in Business Management 
  • 2 to 3 years of work experience in an assistant or administrative role 
  • Proficient in all Microsoft Office applications (Priority – Microsoft excel)

 

 

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