Job Summary

The job holder will be responsible for providing general administrative and clerical services to ensure effective and efficient operation of the organisation; overseeing the deployment of logistics management policies, work plans, and programs of the organization; and providing office assistance services to professional staff.

  • Minimum Qualification:Degree
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

Responsibilities:

  • Ensure the smooth day-to-day administration and operations of the office and all project locations. 
  • Manage and maintain schedules including appointments, meetings,  conferences, and teleconferences. 
  • Facilitate internal communication (e.g. distribute information, schedule  meetings, and presentations) 
  • Ensure effective management and reporting of the operations and activities of the organization. 
  • Coordinate the efficient and effective execution of all administrative tasks and services within the organization, such as office management and logistics support among others. 
  • Act as a point of contact in dealing with both internal colleagues and external visitors. 
  • Coordinate the procurement process of the organization, ensuring that quality items are provided at reasonable prices. 
  • Manage stationeries and pantry items including ordering and disbursement.
  • Complete projects by assigning work to clerical staff; following up on results.
  • Prepare reports by collecting and analyzing information. 
  • Ensure the development and deployment of a filing system (paper and electronic) to facilitate easy retrieval of required information and data. 
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. 
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensure operation of equipment by completing preventive maintenance requirements; following manufacturers' instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories;  evaluating new equipment and techniques.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications and establishing personal networks.
  • Contribute to team efforts by accomplishing related results as needed and assisting colleagues whenever necessary.
  • Suggest more efficient ways to run the office and troubleshoot malfunctions, and recommend changes to company policies.
  • Perform any other duties as assigned by Management Staff.

Requirements:

  • Minimum of three (3) years cognate experience.
  • First degree or equivalent qualification in Business Administration, Public Administration, or any related discipline
  • Relevant professional qualifications will be an added advantage.

Skills:

  • Excellent communication and interpersonal skills 
  • Ability to multitask and prioritize tasks 
  • Strong problem-solving skills 
  • Good relationship building skills 
  • Excellent organizational skills 
  • Good time management skills 
  • Good Microsoft office skills

Remuneration: NGN 100,000

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