LEGAL ADMINISTRATIVE EXECUTIVE

Job Summary

Provide a full range of secretarial, clerical and a legal administrative support to the company.

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

Main Job Duties and Responsibilities

  • answer telephones and greet clients
  • respond to clients and provide information to clients
  • log and distribute incoming mail including regular and electronic mail
  • set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards
  • process and track legal work¬†
  • record and monitor deadlines
  • update status and tracking reports
  • collect and retrieve information from files as needed
  • create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, subpoenas and briefs
  • prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets
  • transcribe dictation
  • review and proofread documents and correspondence to ensure accuracy
  • process and distribute documents effectively
  • gather case evidence and documentation including medical records, statement of charges, client and witness statements
  • interview clients to develop cases
  • plan and schedule appointments, conferences, meetings and travel arrangements for legal staff
  • coordinate logistics for meetings and conferences
  • provide administrative support including copying, scanning and faxing
  • monitor and coordinate the flow of information internally and with external stakeholders
  • input and track timekeepers' hours¬†
  • maintain accurate expense account records
  • prepare and process expense reports and reconciliations
  • coordinate client billing process
  • maintain law libraries

Education and Experience

  • LLB Degree STRONGLY required from a reputable school.
  • in-depth working knowledge of relevant computer programs including MS Office
  • working knowledge of legal research databases
  • experience with litigation computer applications
  • experience with document management systems
  • experience working with a real Estate Firm.
  • knowledge of law practices
  • knowledge of legal records and procedures
  • knowledge of applicable document development processes

Key Job Skills and Competencies

  • planning and organizational skills
  • able to adapt to changing priorities and demands
  • deadline-driven
  • strong verbal and written communication skills
  • attention to detail and accuracy
  • problem analysis and resolution
  • initiative
  • sound judgment and decision-making skills
  • information collection and management
  • able to effectively handle sensitive and confidential information
  • ability to work effectively as part of a team
  • able to work well under pressure

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