Job Summary

This role provides support to the HR unit with special focus on HR administration, documentation and recruitment process and ensuring compliance of HR systems.

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

Human Resource Administration:

 

·         Create and maintain up to date personnel records for all staff and consultants associated with the center.

·         Ensure consistency between both the HRIS and the filing system.

·         Draft offer letters, contracts, contract amendment letters.

·         With support from the Head HR draft consultancy contracts and ensure proper documentation and filing.

·         Support the Head HR in ensuring proper coordination of orientation programmes and trainings;

·         Ensure consistency of Human Resources policies within the center;

·         Coordinate all leave administration and planning across the center;

·         Maintain tracker for all staff professional licenses, insurance and policy renewals;

·        Collate the monthly payroll instructions and relevant documentation for the Head, HR;

·        Maintain up to date tracker of staff performance management, feedback and records;

·        Undertake any additional tasks requested by the unit head.


Recruitment Support:

 ·         Advertise vacancies on recruitment websites, social media platforms and other sector specific recruitment resources such as with specialist agencies.

·         Shortlist applicants for review by the Head, HR.

·         Arrange assessments and interviews, ensure all relevant parties are aware of the recruitment process at all stages.

·         Keep interviewed candidates informed of their application status and ensure provision of feedback to unsuccessful candidates.

·         Maintain recruitment data like interview grids and tests scripts in line with GDPR and recruitment policy.

·         Request and follow the receipts of references

·         Support with drafting and finalising  job descriptions.


Interested persons, should have:

  • A minimum of 2-3 years’ experience; 
  • Must hold a degree in business administration or other related social science discipline is preferred
  • Have a good knowledge of office operations and general operations;
  • Experience working with colleagues across different time zones.
  • Proactively identifying and addressing issues




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