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Job Summary

The objective of the role is to plans and coordinates all administrative services for Anbeez. This role requires a mix of leadership and decision making since Admin Manager must help a business identify its administrative needs and work with a team of professionals to meet those demands.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 7 years

Job Description

ACCOUNTABILITIES: 
1. Plan and coordinate administrative procedures and systems and devise ways to streamline processes
2. Recruit and train personnel and allocate responsibilities and office space
3. Assess staff performance and provide coaching and guidance to ensure maximum efficiency
4. Ensure the smooth and adequate flow of information within the company to facilitate other business operations
5. Manage schedules and deadlines
6. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
7. Monitor costs and expenses to assist in budget preparation
8. Organize and supervise other office activities (recycling, renovations, event planning etc.)
9. Ensure operations adhere to policies and regulations
10. Keep abreast with all organizational changes and business developments
11. Develop and implement HR strategies and initiatives aligned with the overall business strategy
12. Bridge management and employee relations by addressing demands, grievances or other issues
13. Manage the recruitment and selection process
14. Support current and future business needs through the development, engagement, motivation and preservation of human capital
15. Oversee and manage a performance appraisal system that drives high performance
16. Assess training needs to apply and monitor training programs

KEY PERFORMANCE INDICATORS:
FINANCIAL
 Cost efficiency / Savings

CUSTOMER
 Customer Satisfaction
 Internal customer satisfaction

ORGANIZATION
 Self-improvement initiatives
 Knowledge sharing
 Worker satisfaction
 Turnover rate

PROCESS & OTHERS
 Customer returns.
 Staff turnover rate.
 Staff morale
 % of fully trained staff.
 Human resource satisfaction.

REQUIRED COMPETENCIES
Functional/Technical competencies:
- In-depth understanding of office management procedures and departmental and legal policies
- Strong organization skills with a problem-solving attitude.
- Ability to architect strategy along with leadership skills
- Attention to details of both internal and external human resources.
- Negotiation and critical thinking skill.
- Solid knowledge of office procedures.

Leadership Competencies:
- Adaptability
- Responsibility
- Listening.
- Accountability

Organizational Competencies
- Integrity
- Team work.
- Respectful

PERSON SPECIFICATION/JOB
 very good knowledge of English
 Good knowledge of MS Office, MS Excel specifically.
 Ability to Communicate and Listen.

EDUCATIONAL QUALIFICATION:
  • Degree in Office administration, Human resource management or any relevant field.
EXPERIENCE:
  • Minimum 7 years of experience in managing administrative tasks.

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