Head, Administrative Services

Anonymous Employer

Job Summary

To provide a variety of management and professional support across the Organisation with an emphasis on facility management, ensuring compliance of regulatory bodies, logistic operations and budgetary control.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description

Facility Management

 Ensure that the facilities are operating as they should on a daily basis by completing and conducting proactive and reactive maintenance daily.

 Oversee renovation projects to improve efficiency or to meet regulations and environmental, health and security standards.

 Monitor and manage the major assets within the workplace to ensure maximum return on investment.

 Set up and improve processes that facilitate everyday operations—from maintenance requests to actual maintenance.

 Assist to manage inventory as well as warehouse, transportation and other logistics processes

 Assist to develop new strategies to streamline processes and reduce cost


Budgetory Control

 Oversee a multimillion naira spend whilst ensuring cost management/reduction.

 Development of business plans and operational plans annually tied to the Organisation’s strategic plan and the annual budget.

 Analyse financial information( e.g. revenues, expenditures and cash management) to ensure all operations are within budget

 Monitor inventory of office supplies and purchasing of new materials with attention to budgetary constraints.

 Monitor costs and expenses to assist in budget preparation and implementation.

 Ensure that projects/ development/ milestones/ goal are met and adhering to approved budgets.


Legal Advisory

 Act as a link between the Organisation and regulatory authorities, ensuring that products are manufactured and distributed in compliance with appropriate legislative bodies

 Keep up to date with changes in regulatory legislation and guidelines that might affect the Organisation.

 Provide legal and strategic advice to the Executive Management

 Ensure the security and accuracy of important corporate documents in the Organisation such as the Certificate of Incorporation

 Take charge of legal contracts drafting, reviewing, abstraction and documentation.

 Create draft contracts of agreement: non disclosure agreement, vendor agreement, employment contracts, etc.

 Develop strategies that ensures regulation compliance.

 Ensure that necessary regulatory documentations are completed and submitted to the necessary regulatory bodies.

 Ensure the organization is compliant with applicable health, building, and safety licensing and certification requirements.

 Keep each department informed of applicable regulations and what needs to be done to ensure the regulations are fully and properly followed


General Administration

 Carry out oversight functions on all departments to ensure 100% achievement of corporate plans and goals

 Define strategy and ensure execution of key inter-company priorities

 Develop strategies to improve overall quality and productivity


Required Skills/Abilities:

 Thorough understanding of, or ability to quickly learn, the office equipment, recordkeeping systems, facility management systems, regulatory compliance, management information systems, and related protocols used in the organization.

 Good understanding of best-practice strategies suitable for administrative duties

 Excellent verbal and written communication skills.

 Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.

 Strong leadership and managerial skills.

 Excellent organizational skills and attention to detail.

 Excellent time management skills with proven ability to meet deadlines.

 Extremely proficient with Microsoft Office Suite or related software


Education:

 Bachelors degree in Business Administration or related field required.

 Five years of experience in administration including three years in a supervisory/ managerial capacity, required


Profile:

• At least 10 years total working experience and minimum of 5 years in a senior management position.

• Experience in sales, marketing or operations in either Retail or FMCG, will be an added advantage.

• Experience negotiating and forming strategic partnerships; vendor relationships and regulatory bodies preferred.

• Proven people management skills particularly with team building and transformational leadership


Knowledge, Skills and Competency Requirements:

• Good knowledge and experience in Project Management to ensure successful delivery (on time, within budget, meeting agreed upon success criteria) to establish clear goals.

• Numerate, with good finance abilities and capable of managing budgets.

• Excellent negotiation and assertiveness.

• Strong forecasting and planning skills; able to correctly assess the needs of the Business.

• High interpersonal skills, a collaborative andflexible style.

• Excellent verbal and written communication skills

• Digital savviness – driving the use of digital and Microsoft office tools

• Excellent presentation and reporting abilities.

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Lagos
| Full Time |
NGN 75,000 - 150,000
Job Function: Admin & Office
1mo
Anonymous Employer
Lagos
| Full Time |
NGN Confidential
Job Function: Admin & Office
1mo
Lagos
| Full Time |
NGN Confidential
Job Function: Admin & Office
1mo
Anonymous Employer
Lagos
| Full Time |
NGN Confidential
Job Function: Admin & Office
1mo