Finance and Administration Assistant

Job Summary

The Finance and Administration Assistant will be responsible for all financial and related administrative matters of Selena Bakeries LTD.

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description

Administrative

  • Organize, document and archive relevant documentation, keep files complete and up to date and maintain quality and accessibility of all records and files
  • Manage and maintain project files in line with audit compliance
  • Support production and sales teams as required
  • Assist in resource identification, work assignment, and performance evaluation
  • Provide internal and external reports
  • General office administration

Finance:

  • Responsible for day to day accounting transactions including petty cash, bookkeeping, cash accounts and bank reconciliations
  • Manage small frequent payments to the suppliers and service providers and utilities
  • Prepare payment and receipt vouchers, including preparation of monthly financial reports
  • Manage office correspondence
  • Responsible for day to day financial administration and analysis of financial data
  • Ensure accurate booking of expenditures and adherence to all project budgets
  • Responsible for checking and consolidating financial and non-financial data
  • Prepares payment and receipt vouchers, including preparation of monthly financial reports
  • Responsible for day to day financial administration and analysis of financial data; checks on accurate book-keeping of expenditure
  • Oversee preparation of financial records related to general ledger, payroll, budget, expense, etc.
  • Assist in account receivable and payable activities
  • Maintain accurate banking records of all payments and deposits
  • Follow standard accounting process for financial analysis and reporting activities
  • Identify and resolve invoicing issues, accounting discrepancies and other financial related problems
  • Manage all client accounts for payment settlements
  • General administration duties

Logistics:

  • Keep up to date inventory list of equipment and assets, including vehicles, contracts and leases
  • Ensure routine maintenance of vehicle and office equipment; computers, printer, phones etc.
  • Manage car services and assign cars for meetings and workshops on a priority and need basis;
  • Monitor all continuing service contracts and recommend renewal when necessary
  • Perform inventory verification at times determined by Company
  • Responsible for arranging official travels, maintaining and updating inventory lists
  • Process purchase of equipment and stationery items and propose maintenance and replacement
  • Must be flexible, adaptable and available to take on other tasks or duties as may be requested

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