Job Summary

The Facilities Manager is responsible for ensuring successful operation and function of the church’s building and other facilities in support of the church’s strategies and mission by providing a place of worship that is safe, secure, attractively maintained, and kept in a state of readiness. He/she will oversee the management and operations of all the physical facilities of the church, provide oversight and responsibility for the buildings, grounds, parking lots, equipment, building systems, general security, and housekeeping, ensuring the facilities are fully operational, safe, clean and neat, and prepared for services and ministry activities. He is expected to provide strong leadership and work with church members and staff to achieve the objectives, vision and mission of the church.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

Duties and Responsibilities:

Facility-Related Duties 

  1. Coordinate maintenance and repair of church buildings, equipment and grounds. 

  2. Analyze maintenance needs regularly and allocate work appropriately among contractors, Maintenance staff and volunteers.

  3. Monitor adherence to building codes and fire regulations and report deficiencies to the Administrator. 

  4. Must be familiar with and ensure compliance with Government regulations and standards.

  5. Work with appropriate government agencies to ensure that buildings are safe and meet current code requirements.

  6. Serve as primary contact for facility related emergencies, which may require evening and weekend work.

  7. Ensure all church facilities and grounds are well maintained and ready for Sunday services, mid-week services and special programmes.

  8. Ensure proper scheduling of set up and take down for regularly scheduled meetings, special events, worship, weddings and otherwise as directed.

  9. Coordinate opening, closing, preparation and cleaning of all facilities and grounds for all functions, including supervision of maintenance staff.

  10. Oversee proper use of building by all persons during activities at the church. 

  11. Develop clear and simple written instructions for routine usage and maintenance of building.

  12. Develop and manage volunteer facilities team. Schedule and coordinate efforts of the team, as needed.  

  13. Monitor church property inventory and conditions. 

  14. Order supplies, maintain appropriate inventory and develop and maintain good relationships with vendors.  

  15. Maintain church-owned vehicles, including inspection and registration. 

  16. Work in collaboration with the Building Committee to execute church projects. 

  17. Prepare schedules of preventive maintenance for all aspects of the buildings and equipment.

  18. Must be available for facility related emergencies. 

Contractor/Vendor Relations

  1. Function as the point of contact between outside contractors and the church.

  2. Prepare documents to put out tenders for contractors

  3. Prepare statement of work, gain approval of proposal, obtain bids and assist with the selection process.

  4. Process contractual documents

  5. Schedule and coordinate work with outside contractors as necessary.

  6. Draft specifications for contracted work 

  7. Oversee performance 

  8. Maintain good relations with contractors and other personnel.

Administrative Duties

  1. Maintain and process payments to vendors.

  2. Maintain records of warranties and contracts.

  3. Monitor expenses against budget. 

  4. Maintain system for archiving of church historical documents such as building plans, site plan, electrical plans, etc. 

  5. Maintain an up-to-date file of brochures, manuals, warranties, etc., that pertain to the description and maintenance of church equipment. 

  6. Process invoices and monitor expense accounts. 

  7. Work well in team relationship with paid staff, volunteers and vendors.

  8. Supervise the work of the Maintenance staff and ensure they deliver high standard work. 

  9. Maintain system for efficient ordering of Maintenance staff supplies. 

  10. Ensure Maintenance staff are properly trained and their jobs are properly performed. 

  11. Implement, monitor, and follow policies and procedures designed to improve operations, minimize operating costs, and provide efficient use of labor and materials.

  12. Maintain expenditures related to the building, facilities, and grounds repairs and maintenance in accordance with the approved budget.

  13. Maintain budget, documentation on all service agreements, warranties, safety related documentation, invoices, etc. 

  14. Prepare schedules of preventative maintenance for all aspects of the buildings and equipment. 

  15. Perform other duties and tasks as assigned.

Required Qualifications, Knowledge, Skills and Abilities:

Minimum of a degree in Building Technology, Facility Management, Estate Management, Electrical or Civil Engineering or any related field.

In addition, candidate must have the following attributes:

  1. High standards of Christian conduct with evidence of the Fruit of the Spirit

  2. An understanding of and commitment to the church’s mission statement and core values

  3. Strong leadership capabilities

  4. Must be self-motivated, takes initiative, has creative skills 

  5. Ability to work well with others, and be a team player  

  6. Excellent written communication skills 

  7. Excellent interpersonal skills.

  8. Ability to work under pressure.

  9. Must possess strong negotiation skills

  10. Computer literacy is essential

  11. Knowledge of the practices, methods, and equipment utilized in facility maintenance, construction, and repair activities; including skills and abilities related to plumbing, janitorial, electrical systems, painting, carpentry, construction and heating and air conditioning systems

  12. Knowledge of security practices and protocol related to facility management

  13. Knowledge of safety practices and applicable regulations

  14. Strong analytical and problem-solving skills

  15. Knowledge of the approaches and techniques involved in budgeting, labor relations, contract management, project management, record keeping, etc.

  16. Capable of coordinating multiple tasks and adjusting to the changing priorities, meeting deadlines

  17. Demonstrate a strong work ethic and take initiative

  18. Ability to multi-task in a fast-paced environment, balance competing priorities and tight deadlines, work under pressure and remain flexible

  19. Must be able to use discretion and maintain confidentiality at all times

  20. Demonstrate sound judgment in decision making

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