Our reputable organization seek a facilities manager who is highly qualified and knowledgeable and needs to be able to interface with and communicate with other individuals very well. This Facilities manager will be working with contractors, employees, and higher-level executives, all with the goal of ensuring that the physical operations of the company be maintained. He/ She would be in charge of the day-to-day operations of the business, facilities managers also need to be exceptionally conscientious and diligent. At least 3-5 years’ Experience highly needed to be able to identify potential issues before they occur and to resolve issues as quickly as possible. This facilities manager will be a skilled tradesman and will have expert knowledge of mechanical, electrical, and plumbing
- Responsible for making sure that buildings/maintenance, cleaning, security and their services meet the needs of the people that work in them. From storage areas to physical office spaces, a business needs to rely upon everything being in operating order to run smoothly. A facilities manager is the individual charged with taking care of the day-to-day maintenance, upgrades, and management of these systems. Facilities operations managers may run one or many locations, and they are generally responsible for ensuring everything to do with the physical infrastructure of the business.
The Major Responsibilities of a Facilities Manager
- Ensuring that the facility is operating as it should on a daily basis. Facility managers will need to complete daily inspections and communicate directly with decision-makers to ensure that the business is running smoothly every day. For this reason, facility managers are generally highly visible and are frequently completing inspections.
- Dealing with emergency issues that arise. Facility managers will generally be involved in anything that breaches the safety, security, or usability of their facilities. Facility managers will often have contingency plans regarding what needs to be done in the event that certain situations occur, such as equipment breaking down unexpectedly.
- Formulating plans for the future. In addition to ensuring that the facility is currently adequate, facility managers also need to make sure that the facility will continue to be so. Facility managers will need to project future requirements regarding the company and will need to work closely with decision-makers to determine the best upgrade paths for equipment and infrastructure.
- Creating plans for replacements and repairs. Management and maintenance go hand-in-hand. Facilities managers will also need to plan ahead for any necessary replacements and repairs, scheduling necessary maintenance and management tasks during the times that are least likely to disrupt the business and its employees.
- Developing and managing vendor contracts. Facilities managers often work very closely with vendors to ensure that the companies are maximizing their resources. Not only do they negotiate these contracts, but they are also in charge of making sure these contracts are fulfilled. Through this, they are able to develop and maintain relationships with the vendors.
- Oversee and agreeing contracts and providers for services including security, parking, cleaning, catering, cleaning, technology etc.
- Input into the design of a new office building to ensure that facilities are able to be delivered in the most efficient way.
- Supervision of multi-disciplinary group of team/staff which include; cleaners, security, site workers, maintenance and groundsmen.
- Overseeing buildings projects, renovations or refurbishments
- Allocating and managing space between buildings.
- Ensuring that the facility meets governmental regulations and environmental health and security standard.
- Advising businesses on increasing energy efficiency and cost-effectiveness.
- Helping businesses to relocate to new offices and to make decisions about leasing.
- Plan, direct, coordinate and estimate budget for a single facility and hiring personnel.
- Oversee procurement and maintenance and upgrade the overall facility as required.
- Establish and administer policies and procedures for events.
- Coordinate and manage activities and events with other UGA departments and external clients.
- Ensure facilities meet the needs of multiple individual projects and coordinate with IT staff for technological needs.
- Monitor facility usage, operations and equipment maintenance.
- Prepare and implement an annual budget for building use and facility maintenance.
- Update and maintain usage records and invoice clients accordingly.
- Maintain accurate records of equipment functioning status and other systems in the building.
- Develop a schedule for regular evaluation of facilities.
- Participate in the development of policies and procedures affecting usage supplies and facilities.
- Ensure all equipment and other facilities are functioning well.
- Develop monitoring systems or programs in institution to detect problems in the initial stage.
- Initiate interventions to solve problems in facilities.
- Develop and execute a system for regular cleaning, repair and maintenance of facilities.
- Drafting reports and making written recommendations.
Key skills for facilities managers
- Competent communication and influencing skills, in person and in writing.
- Ability to communicate technical information.
- Teamwork, leadership and motivational skills.
- Analytical and problem-solving skills.
- Proactive and innovation skills
- Time management skills
- Prioritization and multitask
- Understanding soft and hard service delivery.
- Relationship building, procurement and negotiation skills
- The ability to lead and manage teams and projects.
- Team working.
- Attention to detail but also the ability to see the implications for the bigger picture
- Commercial awareness.
- Customer service.
- Organization, time management, prioritizing and the ability to handle a complex, varied workload.
- A good knowledge of IT packages.
Qualifications required for this Facilities Manager Role?
- HND/Degree in facilities management or related qualification in management, engineering or business studies.
- Great experience with building, construction and real estate is highly desired.
- MBA/ A professional facilities management certification, such as the competency-based Certified Facility Manager (CFM) credential from the International Facility Management Association Is an added advantage