Job Summary

Our client, A private real estate development firm, is in search of an energetic and efficient Assistant who will assist the CEO and the team in their day-to-day activities. The role is to provide high-quality executive personal assistance and administrative support, provide an efficient and responsive administrative, organizational, and logistical service as well as assist the CEO to manage and prioritize his time. The job holder will need extensive knowledge of the organization, including the company's aims and objectives.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

Responsibilities:

  • Complete a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments, plan, coordinate, and ensures the CEO’s schedule is followed and respected.
  • Act as the first point of contact, dealing with correspondence and phone calls.
  • Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals.
  • Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting, and confirming participants, facility arrangements where required.
  • Prepare travel arrangements, expense reports, and all items needed to ensure the CEO’s successful focus on external relations and organizational growth.
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
  • Develop methods to streamline organizational processes for improved efficiency.
  • Provide a bridge for clear communication and maintain credibility, trust, and support between the office of the CEO and staff.
  • Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities and follows up appropriately.
  • Performing general office duties, errands, and maintaining equipment
  • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.
  • Draft acknowledgment and thank you letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the organization.
  • Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
  • Filter general information, queries, phone calls, and invitations to the CEO by redirecting or taking forward such contact as appropriate.
  • Occasionally traveling with the CEO to take notes or dictation at meetings or to provide general assistance during business trips.
  • The job holder may be required to perform other ad-hoc tasks that may be deemed necessary.

Requirements:

  • Must be under the age of 30 years
  • Minimum Qualification: Degree
  • Previous work experience length: 3 years experience working in similar positions and also within the real estate or investments industry
  • Time and project management skills
  • Must reside in Lagos and ready to work full time
  • Fluent in English, strong communication and writing skills.
  • Strong willed, Organizing skills, and a good listener.
  • Ability to work perfectly under limited supervision.
  • Provide general administrative support.

Salary Range: NGN100,000 - 200,000

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