Executive Secretary/Assistant

Job Summary

We are looking for a self-driven, ambitious and competent Executive Secretary to support the Chairman/CEO in our company.

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

The Job: Executive Secretary and PA to Chairman CEO

Job Status: Full Time Job, Graduate/Experience

Location: Lagos State, Nigeria

 

Job Profile

We are looking for a self-driven, ambitious and competent Executive Secretary to support the Chairman/CEO in our company. You will be the one to organize and maintain the Chairman/CEOs schedule, create, receive and maintain confidential documents and perform a variety of administrative tasks. The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.


Job Duties and Responsibilities

1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

2) Open, sort, and distribute incoming correspondence

3) File and retrieve corporate documents, records, and reports.

4) Greet visitors and determine whether they should be given access to specific individuals.

5) Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

6) Prepare agendas and make arrangements for committee, board, and other meetings.

7) Compile, transcribe, and distribute minutes of meetings.

8) Attend meetings in order to record minutes.

9) Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

10) Set up and oversee administrative policies and procedures for the office

11) Supervise and train other clerical staff.

12) Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

13) Develop and Maintain a Filing System

14) Order office supplies

15) Submit and reconcile expenses

16) Provide general support to visitors

 

Job Requirements and Qualifications

  • Proven admin or assistant experience
  • Minimum of HND (Degree is a Plus)
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in Microsoft Office. (Word, Excel, Power-Point)
  • Male Candidate

Share Job Post

Log In to apply now

Activate Notifications Stay productive - get the latest updates on Jobs & News
Activate
Deactivate Notifications Stop receiving the latest updates on Jobs & News
Deactivate
Lagos
| Full Time |
NGN Confidential
Job Function: Admin & Office
1mo
Lagos
| Full Time |
NGN Confidential
Job Function: Admin & Office
1mo
Lagos
| Full Time |
NGN Confidential
Job Function: Admin & Office
1mo
Lagos
| Full Time |
NGN Confidential
Job Function: Admin & Office
1mo