Executive Secretary

Anonymous Employer

Job Summary

We are seeking an Executive Secretary to assist in the management of operations, ensuring high levels of customer service satisfaction and promotion of the Proximity Space mission, community and culture. We’re looking for a self-starter to manage a complex space for startups/entrepreneurs, small businesses, and freelancers. This person will be responsible for maximizing our occupancy through sales techniques and outstanding customer service, maintaining an extraordinary sense of community, running the day-to-day operations of the space and developing creative local marketing strategies.

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

  • As the executive secretary, you will be an integral part of managing the operations, and marketing efforts.
  • This role will be full-time and the schedule will regularly be Monday through Saturday. During the days of Monday to Friday regular business day working hours of 8:00am-6:00pm will apply while Saturday working hours will be 10am till 3pm with additional time needed depending on events for the weekday evenings and weekends
  • The Job is in VI, hence if you live too far away and know that it would be a problem to commute to work please refrain from applying.



  • Must have a high level of customer service and customer-centric disposition
  • Degree in the studies of business, communications, marketing, or other liberal arts degree fitting these skills and requirements
  • Must be proficient in communications; both verbal and written
  • Must be proficient in Microsoft Office and Google Suites
  • Creating a warm and welcoming environment via Industrious hospitality initiatives
  • Resolve member issues with professionalism and patience
  • Devise and execute local marketing strategies to generate leads
  • Conduct marketing tours to execute on marketing strategy and maintain high occupancy
  • Managing community initiatives designed to develop member relationships
  • Inputting and maintaining accurate data across various platforms
  • Overseeing and executing daily office operations
  • Liaison with facilities team on building operations and maintenance
  • Management of local vendors and cleaning Staff

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