Executive Personal Assistant


Job Summary

A private individual seeks an experienced, detail-oriented Executive Personal Assistant for corporate and personal responsibilities.

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

The right candidate will be outgoing, energetic, flexible, resourceful, and adaptable while managing multiple tasks and projects. Responsibilities include but are not limited to:

• Responsible for organizing and managing  travel and meeting calendar with a schedule of business and personal matters

• Manage periodical briefings on email and video conference for questions and updates

• Office administrative tasks and responsibilities pertaining to the principal

• Responsible for executing special requests, running errands, and related duties as needed

• Responding to a heavy volume of phone calls and directing messages accurately

• Booking any appointments, private & commercial flights, travel arrangements, and organizing detailed itineraries.

• Drafting email and mail correspondence as well as coordinating mass e-mails

• Collaborate with other staff to manage and execute events

• Act as primary gatekeeper and liaison for principal

Job Requirements:

• Minimum of 3-5 years related experience both in personal and corporate capacities

• Minimum HND/OND or a 4-year degree from accredited College or University

• Excellent references from both current and previous employers

• Prioritize executive tasks and multi-task effectively • Strong communication skills, both written and verbal •

Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy

• Experience planning, managing, and execution of responsibilities

• Professional mindset and the utmost discretion

• Ability to work independently and as part of a team

• Detail-oriented with exceptional organizational skills • Flexibility with hours and schedule; available to work overtime as needed

• Must have valid passport and availability to travel to international and domestic locations

• Valid US work authorization 

• Demonstrated excellence in organizational, presentation, administrative, and management skills

• Experience in modern office procedures and technology

• Thorough knowledge of record keeping, expense management, and other administrative procedures

• Global awareness and impeccable attention to detail

• Demonstrated teamwork ability • Values-based, collaborative working style with a demonstrated commitment to the highest standards of ethics, confidentiality, service, and excellence

• Tech Savvy: software tools for word processing, presentation, and spreadsheets.

•Concise communicator with an ability to take complex situations/requests and simplify without direction into manageable steps towards accomplishment

• Ability to proactively think through and research multiple options for travel, events, and logistics and present vetted options coherently and thoughtfully

• Exceptional direct and clear communication, tech skills, organization, proactive focus

This is a part-time/on call position with a possible  3-7-day workweek or as required. 

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