Job Summary

We are looking for a new Executive Assistant to support our executive team.

  • Minimum Qualification: Degree
  • Experience Level: Management level
  • Experience Length: 3 years

Job Description

Executive Assistant Responsibilities:

  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Assisting the director with planning and implementing strategies.
  • Monitoring progress towards objectives.
  • Assisting the director with projects and initiatives by completing assigned tasks.
  • Monitoring activities assigned to other staff members.
  • Building and maintaining positive relationships with clients, management, staff, and the community.
  • Assisting the director to establish and enforce budgets, timelines, and metrics.
  • Organizing and filing documents, taking notes, and delivering messages to the director.
  • Presenting department information to clients, leadership, and shareholders.
  • Scheduling, organizing, and participating in company and community events.
  • Recruiting, training, and retraining employees.



Executive Assistant Requirements:

  • A Bachelor's degree in Business Administration or related field.
  • 3 years' Proven experience as an executive assistant or other relevant administrative support experience.
  • A good working knowledge of business regulations, standards, and procedures.
  • Good leadership, communication, and interpersonal skills.
  • Computer literacy.
  • Good organizational and management skills.
  • In-depth understanding of entire MS Office suite.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.




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