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Executive Assistant to the CEO

Lushlily Event Solutions

Admin & Office

Retail, Fashion & FMCG NGN 150,000 - 250,000
Easy Apply
4 weeks ago

Job Summary

The Executive Assistant maintains a one-on-one working relationship and reports directly to the CEO. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.

  • Minimum Qualification : Degree
  • Experience Level : Mid level
  • Experience Length : 3 years

Job Description/Requirements

Responsibilities:

Executive Support:

  • Completes a broad variety of administrative tasks for the CEO including: efficiently managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meeting
  •  Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with management staff
  • Communicates  directly,  and  on  behalf  of  the  CEO, with  Associates and others
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
  • Works  closely   and  effectively  with  the CEO to keep her  well  informed  of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer, having a sense for the issues taking place in the environment and keeping the CEO updated
  • Provides  leadership  to  build  relationships  crucial to the  success  of  the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact
  • Successfully  completes  critical  aspects  of  deliverables with a hands-on  approach, including drafting letters, personal correspondence, and other tasks that facilitate the                CEO’s  ability to effectively lead the organization
  • Prioritizes conflicting needs; handles matters expeditiously, proactively,and follows-through on projects to successful completion, often with deadline pressures

 

Administrative Support and Liaison:

  • Serves as the CEO’s administrative liaison to the organization’s stakeholders
  • Support with logistics related tasks, such as shopping, paying bills, and scheduling personal appointments.
  • Tracking and completing expense reports
  • Maintains discretion and confidentiality in relationships with all company records and personal matters


Management Liaison:

  •  Assisting in scheduling meetings and attending all meetings, maintaining records and tracking progress
  • Assists in coordinating the agenda of team meetings and off-sites meetings
  • Ensures that the CEO’s profile is kept updated and responds to requests for materials regarding the CEO and the organization in general
  • Edits and completes first drafts for written communications to external stake holders
  • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships

 

Desired Skills & Experience:

  • At least 3 years of proven experience providing executive support in a structured organization
  • A good degree in a relevant field
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including board of directors, senior management team and external partners
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Female candidates are encouraged to apply for gender balance.

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