Executive Assistant

Job Summary

Our client (a reputable fashion stylist) is in search of an energetic and efficient Executive Assistant who will assist her and the team in their day-to-day activities. As an Executive Assistant, you will be responsible for managing mostly business-related tasks for the team such as creating reports, organizing, taking minutes, scheduling meetings, maintaining databases and producing reports or presentations, responding to emails, and other organizational tasks.

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

Responsibilities:

  • Acting as the point of contact between the Creative director and staff
  • Scheduling and managing meetings
  • Managing information flow in a timely and accurate manner
  • Taking dictation and minutes and writing them up subsequently and correctly
  • Researching and conducting data to prepare documents for review and presentation.
  • Maintaining the current filing and database system, and looking for ways to improve current systems
  • Reminding the Creative Director of important tasks and deadlines
  • Preparing reports, memos, invoices letters, and other documents.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Performing duties that include ordering supplies and managing a records database.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.

 Requirements:

  • Excellent written and communication skill
  • Analytical skills and attention to detail
  • Team working skills
  • Time and project management skills
  • Ability to work effectively with minimal supervision
  • Ability to treat confidential information with appropriate discretion
  • Ability to work on multiple projects at the same time
  • Strategic and innovative thinking skills
  • Proactive
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Excellent organization and follow-through skills
  • Friendly, helpful, and engaging personality

Job Qualifications

  • 1 – 3 experience in Executive assistant or administrative role
  • Bachelor’s Degree/ HND/OND

Salary: N60,000

Location: Partly remote

Availability to start: As soon as possible

Work Hours: 10 am - 5 pm (Mondays-Fridays)

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