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1 week ago

Job Summary

A high-end busy Executive is seeking a pleasant, diligent and organized Executive Assistant to provide support in daily activities and enhance productivity. The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks efficiently. The incumbent will be responsible for arranging the principal's daily itineraries.

  • Minimum Qualification : HND
  • Experience Level : Entry level
  • Experience Length : 2 years

Job Description/Requirements

Responsibilities:

  • Act as the point of contact between the Executive and internal/external clients
  • Screen and direct phone calls/ distribute correspondence
  • Handle requests and queries appropriately
  • Manage diary and schedule meetings and appointments
  • Make travel arrangements
  • Track and monitor responses to emails while ensuring issues are addressed on a timely and accurate basis
  • Produce reports, presentations for seminars and conferences (electronic and paper) for the principal as required
  • Liaising regularly with principal on assigned tasks, reports for submission, and other vital information
  • Follow up and ensure all direct reports to the principal execute assigned tasks on a timely basis
  • Conduct initial review of operations and subsequent regular reviews of all departments and recommend areas for improvement thereafter
  • Receive and respond to correspondence
  • Review diary, action points and follow up with appropriate personnel
  • Ensure control of access to the principal's office and lock up daily
  • Receive correspondence for the principal's office from all concerned and distribute correspondence from out-tray.
  • Ensure the 24-hour turn-around time is maintained by recipients of correspondences and documents
  • Ensure cleanliness and orderliness of the principal's desk and surroundings including the washroom
  • Ensure all documents are promptly filed away in relevant files and update the file register  as needed
  • Ensure timely payment of the principal's telephone bills, internet subscription and other recurrent relatable bills
  • Any other duties as may be assigned 


Requirements:

  • Minimum of 2 years working experience
  • Minimum of HND/BSc. in a relevant course of study

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