Executive Assistant

• Coordinates on-site and off-site committee Director's meetings
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Draft emails and templates to facilitate time management, as needed;
• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas;
• Organize team communications and plan events, both internally and offsite
• Follows up on contacts made and supports the cultivation of ongoing relationships;
• Capable to thrive in a fast-paced environment. Ability to prioritize and manage multiple projects at one time
• Uphold a strict level of confidentiality;
• Respond to a heavy volume of emails in a timely manner;
• Answer phones, enter messages into email log, and redirect calls as appropriate;
• Previous experience working with development and fundraising programs to increase donor contributions and funding sources;
• Assist other members of the office with various tasks as they arise;
• Coordinate executive communications, including fielding calls, responding to emails, and interfacing with clients.

Requirements:

• Minimum academic qualification of a Bachelor's degree in any related discipline 
• Additional qualification as a personal assistant would be considered an advantage
• Proven experience as an executive administrative assistant, or in other secretarial positions
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
• Previous Exec Level experience as an assistant for at least 5 years
• You are highly organized, meet deadlines, and are self-motivated to work independently
• Highly developed interpersonal skills including listening skills, attitude, exhibiting a professional, energetic, proactive, and enthusiastic demeanor;
• Ability to work a flexible schedule determined by the needs of the Executive
• Professional demeanor and presentation always
• Superior attention to detail, highly organized with an ability to multi-task
• Financially savvy; Experience working with and tracking budgets for events planning
• Intermediate knowledge of Microsoft Office
• Excellent leadership, and problem-solving skills
• Loyalty and a high level of discretion are highly valued

 Note: We are committed to improving diversity in the workspace and work to ensure that our team is supportive of our employees. We strongly encourage applications from women.