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1 month ago

Job Summary

The Event Support Associate provides operational and administrative assistance to the Event Management Specialist in planning, coordinating, and executing events. This role involves managing logistics, ensuring seamless on-site support, and maintaining effective communication with vendors and stakeholders to deliver exceptional event experiences.

  • Minimum Qualification : Degree
  • Experience Level : Entry level
  • Experience Length : 2 years

Job Description/Requirements

Responsibilities:

Event Logistics and Coordination:

  • Assist in preparing event timelines, checklists, and schedules.
  • Coordinate with vendors for setup, delivery, and post-event activities.
  • Oversee inventory of event supplies, equipment, and materials.


On-Site Support:

  • Provide hands-on assistance during event setup, execution, and teardown.
  • Ensure all event areas meet quality and safety standards.
  • Address and resolve on-site issues in collaboration with the Event Management Specialist.


Administrative Support:

  • Maintain accurate records of event budgets, invoices, and contracts.
  • Assist with attendee registration, confirmations, and queries.
  • Prepare event documentation, including agendas, floor plans, and contact lists.


Communication and Collaboration:

  • Serve as a liaison between the Event Management Specialist and vendors, clients, and internal teams.
  • Ensure timely updates and communication of event-related changes.
  • Gather and report feedback from stakeholders post-event.


Quality Assurance:

  • Conduct pre-event site inspections to confirm readiness.
  • Monitor event execution to ensure alignment with plans and client expectations.


Requirements:

  • 2 years experience
  • Degree in a related field

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