Contract Administrator

Responsibilities:

• Responsible for stewarding and administering vendor contracts and/or orders to ensure uninterrupted goods and service delivery to buyers and compliance with controls.
• Responsible for researching and analyzing existing contracts and making recommendations on various issues.
• Monitors and manages contract expiration dates. Works with moderate work direction and is skilled and knowledgeable to the position.
• Create and amend Service Requests for Production Operations contract services providers that exist in Company’s SAP system.
• Create Service Entries for Production Operations contract agreements existing on Company’s SAP system.
• Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
• Provide contract status reports to management for review.
• Ensure effective contract administration through records management and advice and compliance with procurement, controls, OIMS and business requirements.
• Provide support to accounts payable as required.
• Coordinate with field personnel and confirm that Contractor performance evaluations (on-going or end-of-service) results are captured for future contract consideration.
• Work with the contract advisor and Representatives to identify performance and efficiency improvement opportunities in contracts.
• Work closely with Procurement on contract renewal, contract award, and contract resolutions and contract follow-up action items.

Requirements:

• Advanced knowledge of Microsoft Excel and Power Point.   In-depth skill at writing macros in excel and strong in data analytics (MS Access etc.)
• Experience within a large corporation or complex organizational setting.
• Experience working with developing businesses
• Experience in engaging with contractors, in a developing country environment.
• Experience of using SAP (or other) computerized maintenance management tools.
• Business and ethics compliance.
• Understanding of company expectations relating to controls, reporting and compliance
• Understanding and knowledge of the local country’s commercial environment, and the role of government and regulatory authorities.
• Ability to integrate security and community objectives into plans for Service Contracting.
• Budgetary reporting and analysis skills
• Solid written communication and reporting skills
• Maintenance and Reliability (M&R) processes
• Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
• Knowledgeable of contract terms and conditions
• Highest standard of Safety, Health, and Environmental aptitude and cultivates the same in others
• Good observation and listening skills
• Demonstrates a high level of initiative.
• Good interpersonal and motivational skills.
• Good communication and presentation skills
• Good organizational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multiculturalcommunication environment
• Good Planning, execution, and organizational skills
• Excellent computing skills
• Ability to work independently