Administrator

Responsibilities:

• Regular practice planning with partners to review workflow/allocation and assist with client work-related activities
• Manage court diary, ensuring that court dates are noted accurately and circulated amongst the lawyers
  
• Active involvement in the matter life cycle - file opening, client engagement, billing, and file closure/archiving
  
• Create and manage a database of all matters
  
• Assist with drafting correspondence in accordance with the firm's standards
  
• Prepare documents, presentations, and pitch documents, undertaking research and analysis as required
  
• Ensure appropriate file management systems are in place
  
• Delegate appropriate admin tasks to relevant staff
  
• Support partners with financial management - tracking client costs, expense reimbursement, matter billing status, and general financial hygiene
  
• Work with finance to prepare timely and accurate client invoices

Diary/Travel Management:

• Active diary management for partners, acting as a point of contact for all internal and external meeting scheduling and availability in general 
• Coordinate domestic and international travel and resource requirements, including visa arrangements, hotel bookings, and transfers, ground transportation, etc.
• Coordinate, schedule, and delegate (appropriately) meeting arrangements and requirements (including venue arrangements, circulating attendee invitations, resources, and catering)
• Prepare travel information packs (flights, hotels, transfers, maps, client information, itinerary)

Communications Management:

• Communicate with clients directly, screening calls and providing responses, including directing inquiries/requests to appropriate areas within the firm
• Monitor and manage physical and electronic correspondences, proactively assigning or prioritizing an action or draft response for review to facilitate efficiency

Requirements:

• Minimum academic qualification of a Bachelor's degree in a relevant field
• Considerable experience working in a law firm or other professional services environment is advantageous.
• Pro-active with problem-solving skills, along with the ability to work autonomously
  
• Well-developed communication and interpersonal skills
  
• Excellent organization skills, with the ability to cope with a wide range of demands and changing priorities
  
• Ability to work under pressure, as often required to meet tight and demanding deadlines
  
• A team player with a strong work ethic
  
• Professional and approachable  
• Strong attention to detail
  
• Demonstrates an ability to maintain a high degree of confidentiality and professional discretion
  
• IT savvy with strong technical skills in MS Word, Outlook, PowerPoint and Excel