Tongston

Administrative officer

Job Summary

The Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Requirements, Skills and Qualification

• Goal-oriented, organized team player

• Encouraging to team and staff; able to mentor and lead

• Eager to expand the company with new sales, clients, and territories

• Able to analyze data and sales statistics and translate results into better solutions

• Excellent verbal and written communication skills

• Able to multi-task, prioritize, and manage time effectively

• Self-motivated and self-directed

• Experienced at compiling and following strict budgets

• Experienced at preparing and presenting quarterly goals and forecasts for future projects

• Comfortable in both a leadership and team-player role

• Creative problem solver who thrives when presented with a challenge

• Bachelor's degree in business, administration, or related field

• 1-2 years of previous experience in management, customer service, finance, administration, or related field, whether voluntary, part time, adhoc or full time

• Demonstrated and proven sales results

• Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

• Fluent communication in person, on the phone, and in email

• Abide by all non-compete/solicit agreements


Roles and Responsibilities 

• Procurement, Logistics, Facilities and Inventory Management 

• Review and answer correspondence from different stakeholders

• Minutes taking at meetings, schedule meetings, maintain the staff meeting calendar, circulate meeting agenda etc.

• Work closely with company secretary to ensure the documentation of all minutes, resolutions and agenda for board meetings 

• Receiving and dispatching post 

• Drafting letters and other documents such as PowerPoint presentations

• Managing staff diaries and making appointments

• Managing logistics including travel arrangements, hotels and vehicle arrangements etc. for staffs, stakeholders, etc. as may be required 

• Handle filing the office documents for both hard and electronic copies

• Liaise with vendors to ensure planned activities are implemented in line with agreed timelines and to budget

• Maintain comprehensive stakeholder database 

• Identify and engage with the relevant organizations as directed by the executive directors and heads of business and follow-up as necessary

• Engage MDAs and various private sector operators in seeking validation/ clarification of information and necessary follow-ups

 

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