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ADMINISTRATIVE MANAGER

Job Summary

As an Administrative Officer, you will act as the point of contact for all employees, providing administrative support, and managing their queries.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description

ABOUT OUR CLIENT

This is a fantastic opportunity to join a large and expanding team. Our client is a privately owned medical practice specialising in the provision of first-class services in cardiovascular health. With a track record of being the best, our client’s vision is to continue to be the best of the best in the area of cardiovascular services in Sub-Saharan Africa.  Therefore, they emphasize the “CULTURE OF EXCELLENCE”, using the mantra for “The Best in class”. Hence their goal is to recruit like-minded individuals who believe excellence and will contribute towards achieving their vision.


ABOUT THE ROLE

As an Administrative Officer, you will act as the point of contact for all employees, providing administrative support, and managing their queries. Your main duties will include managing office stock, preparing regular reports (e.g. expenses and office budgets), and organising company records.


KEY RESPONSIBILITIES

  • Serve as liaison among governing boards, medical staff, and department managers.

  • Develop, review, and improve administrative systems, policies, and procedures.

  • Ensuring the office is stocked with necessary supplies and all equipment is working and properly maintained.

  • Provide executive assistance support to the CEO: Plans, coordinates and ensures the CEO's schedule is followed and respected. 

  • Maintain a company calendar, as well as the calendar of the CEO, and schedule appointments

  • Research, prioritize, and follow up on incoming administrative issues and concerns including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

  • Prioritize conflicting needs; handle administrative matters expeditiously, proactively, and follow-through on projects to successful completion within time, quality, and budget. 

  • Prepare regular reports on expenses and office budgets

  • Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the management ability to effectively lead the company

  • Maintain and update the company’s databases regularly

  • Participates as an adjunct member of the Management Team including assisting in scheduling meetings and attending all meetings

  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings

  • Organise a filing system for important and confidential company documents and sectionalise them based on departments and centers

  • Update office policies as needed

  • Coordinate and lead a presentation when necessary

  • Prepare reports and presentations with statistical data, as assigned

  • Arrange travel and accommodations when necessary

  • Organise a filing system for important and confidential company documents and sectionalise them based on departments and centers

  • Distribute and store correspondence (e.g. letters, emails, and packages)

  • Prepare reports and presentations with statistical data, as assigned

  • Arrange travel and accommodations when necessary

  • Schedule in-house and external events


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Lagos
| Full Time |
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Job Function: Admin & Office
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Anonymous Employer
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