Administrative Manager

Responsibilities:

• Plan and coordinate admin procedures and systems and devise ways to streamline processes 

• Function as the point of contact among executives, employees, clients, and other external partners.

• Communicate, and project manage strategic initiatives in line with the leadership’s priorities.

• Manage information flow in a timely and accurate manner. 

• Organize and maintain office paper-based and electronic filing systems. 

• Draft and collaborate on internal and external communications including formatting information for reports, presentations, letters, and emails.

• Coordinate schedules, plan and manage meetings, and take minutes.

• Make travel and accommodation arrangements.

• Oversee the management of office space and facilities.

• Keep up with office supply inventory.

• Ensure timely compliance with regulatory requirements.

• Provide IT technical support to ensure seamless operations across the company.

• Support a range of HR functions, including managing personnel databases, payroll, implementing company culture and employee engagement initiatives

• Support the preparation of proposals and pitches, working closely with business development

• Support in project delivery activities and processes including project planning, initiation, execution, coordination of activities and reporting.

• Maintain a high level of confidentiality and discretion

Requirements:

• Minimum Bachelor’s Degree preferred.

• Have 3+ years' relevant experience in a similar role

• Experience in the consulting or infrastructure delivery sector is a plus.

• Exhibits sound judgment with the ability to prioritize and make decisions.

• Energetic, creative, and eager to tackle new projects and ideas.

• Comfortable interacting with high-level executives.

• A collaborator capable of cultivating productive working relationships across the firm.

• Resourceful, can-do attitude.

• Exceptionally well organized, flexible, and willing to take on new challenges.

• Thrives in a fast-paced environment.

• Excellent oral and written communication skills, as well as business presentation skills. 

• Intermediate level proficiency in Microsoft Word, Excel, and PowerPoint.

• Intermediate-level proficiency in email clients (such as Microsoft Outlook) and collaboration platforms (such as Microsoft Teams).