Administrative & Finance Officer

Job Summary

The Administrative & Finance Officer will manage and execute administrative, project, and executive support activities. The Administrative & Finance Officer will serve as the principal point of administrative contact and liaison with internal and external stakeholders. The Administrative & Finance Officer will predominantly provide specialist administrative services as appropriate in such areas as fiscal management; public/community relations; and business administration for the office across different projects. They will also provide and/or oversee the provision of direct staff support to the Executive Director.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

DUTIES:


Administrative:

  •  Oversees and administers the day-to-day activities of the office in line with the set-down policies, procedures, and systems to ensure productively and efficient office operation.
  • Provides assistance and support to the Executive Director in problem-solving, project planning and management, and development and execution of stated goals and objectives across projects.
  • Oversees and facilitates resources management and administration procedures and documentation for the project and for the Executive Director.
  • Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
  • Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the project.
  • Organizes and facilitates meetings and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
  • Provides and/or oversees the provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
  • Oversee outsourced staff e.g. security personnel and cleaning staff to ensure a safe and comfortable workspace.
  • Manage contract and price negotiations with vendors and service providers.


Financial:

  • Oversees the operation of office and programme accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts.
  • Coordinates periodic payments, such as Pay as You Earn (PAYE) tax, Withholding (WHT) tax and National Social Insurance Trust Fund (NSITF) payments.
  • Coordinate certain reports and correspondences, such as monthly sending of pension schedules and SCUML reports and annual tax return filing.
  • Receive and forward expense requests for approval
  • Manage and disburse petty cash

Other:

  • Performs miscellaneous job-related duties as assigned.


WORKING CONDITIONS:

  • Work weeks are 5 days, Monday to Friday, 8.30 am – 4.30 pm and is a mix of onsite and remote work
  • Involves supporting community engagement, outreach, and work with women and girls
  • May be assigned tasks with changing priorities
  • May be required to work extra hours
  • Job is based in Lekki, Lagos, Nigeria, and the ideal candidate should live close by
  • Must be legally permitted to work in Nigeria


SUPERVISION AND REPORTING:

  • Weekly task lists, meeting and end of week reports due to supervisor as agreed


QUALIFICATIONS REQUIRED:

  • Have at least a bachelor’s degree (a degree in Business, Accounting or Human Resources course is a plus)
  • Have at least 2 years of directly related experience managing at least one of the following functional areas: accounting & finance services, budgeting, administration and/or human resources


KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Skill in budget preparation and fiscal management
  • Ability to gather data, compile information, and prepare reports
  • Knowledge of administrative policies and procedures as applied to nonprofit organisations
  • Financial records maintenance skills
  • Excellent written and verbal communication abilities in English required
  • Ability to use independent judgment and to manage and impart confidential information
  • Ability to analyze and solve problems
  • Ability to plan, develop, and coordinate multiple projects
  • Skill in organizing resources and establishing priorities
  • Word processing and/or data entry skills
  • Knowledge of office management principles and procedures
  • Skills in the use of database management, word processing, spreadsheet, and/or presentation software
  • Punctual, meticulous, detail-oriented and reliable
  • Patient and friendly manner with donors, partners, clients, staff, stakeholders and public
  • High level of creativity, initiative, ability to multi-task, and commitment to team work


Salary: N 95,000 gross per month


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Lagos
| Full Time |
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