Administrative Coordinator

Anonymous Employer

Job Summary

In this role, he or she would serve as a point of contact and link between employees, internal departments, and external parties, including vendors and rental pool homeowners. They handle clerical and administrative duties, analyze and improve office processes and policies.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description/Requirements

  • Supervise daily maintenance activities at the rental pool  
  • Generate monthly reports for the rental pool homeowners 
  • Communicate with homeowners and supervise the team regarding repairs and general issues pertaining to homes at the rental pool 
  • Collate and manage the administrative function of the staff weekly or monthly schedules
  • Manage the administrative function of recruitment and staff leaves
  • Support employees by facilitating interdepartmental communications and interactions between internal and external parties.
  • Ensures that the office is well-maintained, organized, and secure.
  • Assists with special projects, such as process improvements and budget development.
  • Develops and implements new policies and processes with unit heads to improve service delivery
  • Provides confidential administrative assistance to the General manager and other executives 
  • Handles purchasing and maintenance of all general office supplies 
  • Manages the company schedule and calendar and arranges travel as necessary
  • Collects, enters and records information to maintain departmental databases and records
  • Drafts and finalizes written correspondence and documentation for the office
  • Coordinates and supervises the daily management of equipment and facilities for the organization

Required Knowledge, skills, and abilities:

  • Communication skills: Have the ability to read and interpret finance documents. Ability to keep logs and to speak effectively to associates.  
  • The Applicant must have the flexibility to work a shift other than the one they are assigned dependent on business demand.

Experience and Education:

  • Bachelor’s degree is required  
  • Experience in customer service is required 
  • Exceptionally well-organized with an aptitude for data
  • Outstanding communication skills, both written and verbal
  • Solid networking and interpersonal skills
  • Able to generate accurate and timely reports
  • Strong presentation skills, able to explain concepts concisely and accurately
  • Able to develop strong, cooperative relationships with department heads
  • Creative thinking skills and ability to solve problems 
  • Ability to work all shifts, including weekends, evenings, and holidays

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