1 month ago

Job Summary

The Accounts and Administrative Officer is responsible for supervising the day-to-day operations of Kaduna office finance and accounts, inventory and assets, and staff members. Hiring, training, and evaluating employees, taking corrective action when necessary. Developing, reviewing, and improving administrative systems, policies, and procedures.

  • Minimum Qualification:Degree
  • Experience Level:Entry level
  • Experience Length:1 year

Job Description/Requirements

Responsibilities:

  • Maintain and ensures a good, safe, and a healthy working environment for all offices
  • Maintain the work structure by updating job requirements and job descriptions for all positions.
  • Maintain Da’Glitters’ staff by establishing a recruiting, testing, and interviewing program; overseeing the selection process; and recommending changes.
  • Ensuring proper and adequate orientation is administered to new staff; taking them through the group mode of operations and ensuring proper documentation as required by the company.
  • Scheduling and conducting job evaluations; preparing payroll budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
  • Prepare Payroll and ensure timely submission of same to GMD for approval. Issue pay slips to all staff based on approved payroll for the month.
  • Ensure planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; hearing and resolving employee grievances; counselling staff and supervisors.
  • Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
  • Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
  • Maintain historical human resource records by designing a filing and retrieval system; keep past and current records.
  • Contribute to team effort by accomplishing related results as needed.
  • Maintain equipment maintenance schedule, follow-up with other departmental heads to ensure services are carried out as at when due; obtain weekly updates from departmental heads as regards stock level of consumables and materials for their equipment.
  • Create and maintain effective internal controls for equipment and material inventory. Inventory checks and counts are to be carried out on the first day of every month.
  • Maintain and safeguard assets register.
  • Manage the organization’s office and storage space. Perform as liaison with various vendors, providing maintenance, security, and other occupancy services.
  • Work with the management team and staff to update and maintain health and safety measures.
  • Maintain all client accounts, billings, and payments. Collection of accounts receivable when necessary.
  • Prepare all monthly client invoicing and vendor payments for management team approval and mailing.
  • Reconcile fund transfers, POS (Point of Sales) receipts, and bank statements monthly.
  • Keeping records and tracking of all company assets purchased and in use. Update records when assets are removed and are no longer in use. Report to the management team.
  • Prepare weekly, monthly, and quarterly reports and financial analysis reports including but not limited to financial statements, budget reports, part‐time employee hours reports, financial profit share reports, accounts receivable reports, etc.
  • Responsible for follow-up phone calls/emails and letters to track billing records, payment requests, bank statements, anything financial that needs follow‐up, etc.
  • Prepare and maintain government client reporting and estimating.
  • Provide advice and assistance in making decisions in the areas of finances, analysis, financial software, and accounting as requested by management.
  • Working cooperatively with the company’s auditor and insurance firms.
  • Establish good and considerate working relationships with all staff within the group, demonstrating respect for their own roles and responsibilities.

Note: This job description reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder.


Requirements:

  • Excellent financial and administrative skills.
  • Good IT skills and confidence/proficiency in all Microsoft packages, Quickbooks, and the ability to master financial and administrative management systems.
  • Attention to detail and accuracy.
  • Ability to think ahead and produce accurate reports.
  • Willingness to be flexible and respond in a timely manner to support colleagues in other branches when the need requires.


Remuneration: NGN 50,000 - 60,000

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