Account Payable

Anonymous Employer

Job Summary

Grace Lake Partners is looking for an experienced professional with a strong financial acumen and an entrepreneurial attitude to be the Account Payable Accountant, reporting to the Senior Financial Accountant. As a proven result-driven person, the Account Payable Accountant will be responsible for inventory and invoicing management.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

We are looking for an Account Payable Accountant to manage projects, tasks and deliverables within our Finance & Accounting team and be a representative and ambassador for the team across the company as well as to external stakeholders. The ideal candidate for the role will be someone who is an accounting expert and who also has deep knowledge in inventory and variance reporting, budgeting and forecasting.

What You’ll be Doing

  • Capturing, processing and reconciling invoices/ payment requests in line with the company’s policies and procedures

  • Developing inventory analysis reports and analyse variances

  • Verifying accurate standard costs and monitor inventory transactions

  • Assisting in the improvement of internal controls related to inventory and accounts payable

Payables Processing

  • Receiving and registering all invoices and ensuring accuracy and completeness of invoice details.

  • Reviewing invoices and supporting documents and ensure all appropriate approvals have been

  • received.

  • Checking invoices for adequacy of budget cover, validity of expense claim and relevant

  • supporting documents.

  • Matching supplier invoices to purchase orders and goods/service received notes prior to

  • processing.

  • Recomputing invoice details, VAT to ensure arithmetic accuracy

  • Capturing invoice details into the accounting system and ensure accuracy of VAT/ WHT details

  • Verifying invoice payment date to ensure alignment with the company’s policies

  • Ensuring all invoices align with the company’s policies with regards credit dates, advance

  • payments.

  • Receiving and handle suppliers’ inquiries regarding payment processing and ensure that all

  • supplier queries on invoice processing status are promptly resolved

  • Liaising with vendors to resolve issues with invoices

  • Liaising with the relevant department to resolve invoice queries/ issues and escalate to the Senior

  • Financial Accountant

  • Maintaining an accurate and up-to-date record of all invoices received

  • Examining invoice registration records periodically to ensure all invoices are promptly

  • captured

  • Preparing invoices schedule for cash forecasting activities

  • Maintaining accounting ledgers by posting account transactions accurately

  • Preparing monthly reconciliation of accounts payable ledger to vendor sub-ledgers.

  • Conducting ageing analysis and compile reports on outstanding payments over a stipulated

  • period and follow up with Senior Financial Accountant to ensure payment

  • Supplying relevant information and documents that relate to CAPEX to the AR/Fixed Assets

  • Accountant

Inventory Management

  • Ensuring effective and correct receiving/storage/issuing of inventory items

  • Ensuring the effectiveness of controls around inventory movement

  • Ensuring daily circulation of stock updates, prompt preparation of weekly and monthly

  • inventory/variance reports

  • Ensuring the implementation of inventory valuation method adopted by management

  • Coordinating, planning and supervising the periodic stock count exercise at each outlet.

  • Performing daily documentation of raw/packaging materials and consumable inventories

  • transactions

  • Providing audit support during year end audit exercise

  • Ensuring timely processing and posting of transactions on accounting system and suppliers’

  • payment processing

  • Performing any other duties that may be assigned by the Senior Financial Accountant

What You will need for this position

  • First degree or equivalent in a numerate discipline

  • Qualified in a recognised professional accounting scheme (ICAN, ACCA, CIMA, CPA, etc.)

  • Minimum of three (3) years relevant experience in invoice processing in a manufacturing company

  • Demonstrate a good understanding of database and supply chain management systems

  • Ability to multitask and function effectively under pressure

  • A Good understanding of accounting principles in relation to inventory

  • A Good understanding of transactional taxes (e.g. WHT, VAT etc)

  • Candidate must possess good verbal and written communication skills

  • Good level of attention to details

  • Candidate must be proficient in the use of Microsoft office tools

  • Candidate must possess high moral standards, integrity and honesty

KPIs that will be measured after you start

  • Timeliness and accuracy of invoice processing

  • Accuracy and completeness of invoice records

  • Accuracy and timeliness of accounts payable ledger reconciliation

  • Accuracy and completeness of inventory records

  • Accuracy of stock and inventory counts

  • Compliance with inventory turnover days, re-order volume, economic order quantities, holding cost and lead time as set by the management

Who You'll Be Working with:

Directly reporting to our Senior Financial Accountant, and closely working with our Finance and Accounting Team members.

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