Senior Procurement and Administrative Officer

Job Summary

We are currently recruiting for the position of Senior Procurement and Administrative Officer to carry out all purchasing and inventory management and administrative functions.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description

Procurement:

  • Raise and initialize all local procurement activities according to company policies.
  • Processing of purchase orders and customer invoices.
  • Manage local supplier's cost quality and delivery performance.
  • Responsible for supplier communication and resolving transaction issues.
  • Monitors contract performance to ensure compliance with all contractual terms and conditions.
  • Initiates and processes requests for quotation making selection from the company’s vendor list.
  • Negotiating favorable contractual terms and conditions with suppliers.
  • Conducts market research and cost analysis for products and suppliers, as well as monitor current market prices for all items.
  • Responsible for resolving invoice price and terms discrepancies to enable order processing.
  • Responsible for supplier selection for selected purchase requests.
  • Write monthly reports regarding purchases or as requested.
  • Collation of requisition from relevant staff as well as the initiation of appropriate purchase action.
  • Keeping records of the requisitions and filing them accordingly.
  • Issuance of approved LPOs to vendors.
  • Locate, analyze and develop a consolidated supplier database to meet the current and future needs of the company.
  • Responsible for inventory management of the company ERP.
  • Any other duties that may be assigned from time to time.

Inventory:

  • Devise ways to optimize inventory control procedures
  • Inspect the levels of supplies and materials to identify shortages
  • Ensure material stock is adequate for training
  • Record deliveries to reconcile inventory
  • Use software to input, monitor supplies and distribution of materials and tools, and document characteristics of inventory.
  • Place orders to replenish stock avoiding insufficiencies or excessive surplus
  • Analyze data to anticipate future needs
  • Collaborate with employees and other staff to ensure company goals are met
  • Report to management on stock levels, issues, etc.

Administrative:

  • Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
  • Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
  • Purchasing office supplies, equipment.
  • Overseeing the maintenance of office facilities, and equipment.

Skills and Ability:

  • Good team playing skills
  • Excellent organizational and planning skills
  • Outstanding communication and interpersonal abilities
  • Reliable and trustworthy
  • Excellent negotiation skills
  • Ability to accurately track inventory and create reports
  • Excellent record-keeping abilities

Knowledge Requirement/Qualifications:

  • Working knowledge of Microsoft office suite
  • Excellent working knowledge of admin structures, policies & systems.
  • Knowledge of supply chain, logistics and inventory management and proven work experience in a similar position.
  • Working knowledge of inventory management software (e.g. ERP)
  • BSc/BA in business administration, logistics or relevant field
  • Minimum of 5 – 6 years working experience in field, experience in building construction is an added advantage.
  • Salary Range: N200,000 – N250,000

Share Job Post

Log In to apply now

Lagos
| Full Time |
NGN Confidential
1mo
Lagos
| Full Time |
NGN Confidential
1mo
Lagos
| Full Time |
NGN 75,000 - 150,000
1mo
Anonymous Employer
Lagos
| Full Time |
NGN Confidential
1mo