Secretary/Front Desk Manager

New

Job Summary

Maintain confidential personal correspondence, and personnel files, assist with the recruitment process

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description

Education and Experience

Possess an OND/HND/BSC in any discipline.

Computer literate, Be proficient in standard use of Microsoft office and vast use of the internet.

Good initiative, friendly Integrity and confidentiality, Proficiency in written and verbal communication in English 

Have good communication and organizational skills.

Be able to work under pressure and to prioritize in the dynamic and multicultural setting. Ability to work and cooperate with others from diverse background

Be able to multi task, excellent problem-solving skill and attention to detail

Demonstrable commitment to delivering excellent customer service focused reception and administration services


Duties and Responsibilities

Maintain confidential personal correspondence, and personnel files, assist with the recruitment process

Ensure front desk is tidy and has all necessary stationery and material (e.g. pens, forms and informative leaflets)

Act as a receptionist/ front desk manager, managing daily/weekly/monthly agenda, maintaining diaries and arranging appointments

Maintain an appropriate filing system; back-to-office reports, determine documents requiring the approval, stamp and / or signature of experts and other staff members;

Ensure timely and accurate customer service, updating contact information of clients

Monitor stock and order office supplies

Ensure proper mail distribution

Keep updated records of office expenses and costs

Ensure company’s policies and security requirements are met

participate in staff meetings, prepare minutes, and finalize draft correspondence concerning various aspects, on behalf of CEO 

Make travel arrangements


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