Roving logistics officer

Mdecins du Monde (MdM)

Job Summary

M├ędecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable popul...

  • Minimum Qualification: OND
  • Experience Level: Graduate trainee
  • Experience Length: 1 year

Job Description

Médecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

Location: Borno State and Other places (Travelling to areas of intervention)

Hierarchical & Functional links

  • The Roving Logistics officer works under the responsibility of the Emergency Coordinator. 
  • He supports the Emergency Team for functions including:
  • Driver supervision,
  • Fleet management
  • Energy,
  • Equipment and stock management,
  • Project team support,
  • Field activity visit,
  • Reporting

Tasks and Responsibilities

Objective 1 -  Responsible for:

  • Setting up of the base in new areas of intervention
  • Involved in Explo mission for emergency intervention.
  • Ensure the efficient management of resources (fleet, Assets, utilities)
  • Ensure good weekly vehicle planning
  • In collaboration with the drivers and car, hire vehicle to ensure on-time repair & maintenance of the fleet vehicle.
  • Ensure on time repair & maintenance of Generator
  • Monitor the purchase of fuel for vehicles and generator;
  • Anticipate the vehicle needs for a base in relation with project & office activities
  • Ensure the rehabilitation of premises, clinic & regular check.
  • Ensure the participation of logistics in the selection of premises for projects & offices
  • Ensure that communication means are available for professional work (internet, telephone etc)
  • In collaboration with the log base and supervisor, conduct the logistics assessments in the field whenever required, and provide the support to the team in the field.

Objective 2 - Equipment management and ITC:

  • In collaboration with the base logistician, anticipate the need for equipment for the base.
  • Management of supplies.
  • Ensure the good usage and maintenance of MDM equipment, (cleaning, security, protection; maintenance) … each extra equipment must be insecure metallic locked metallic shelve locked, inventory doc must be stick inside the door of the shelves.
  • Ensure the tracking of equipment (Physical inventories every month, ensure that all equipment is labeled, if not he must refer it to the log base.
  • Update on monthly basis the asset equipment list;
  • Ensure that each staff when he received an equipment as a sign the reception of equipment and keep it update. (when staff give back is equipment at the end of his contract make sure after checking the equipment state the staff sign the return of equipment form;
  • Ensure that each equipment has an ID card if not must refer to his supervisor,
  • In case of any breakdown of any equipment during an emergency, ensure that the following document is submitted at the base log: Report of the breakdown from how and when it's happening and who.
  • With the support of the log Co, make sure proper utilization of IT equipment (each staff needs to clean his laptop, not put it under water, shadow, dusty) etc.

Object 3 - Base Meeting and Report

  • Participate meetings with  logistics base   staff or take meeting minutes for the emergency team
  • Participate in logistics meetings and programs for the movement planning once a week,
  • Participate with the Log base at the monthly SITREP
  • Field visit report should be done during an emergency

Objective 5 - Team management:

  • Provide technical support to the team on logistics’ issues  including hygienist in ERT MDM project
  • Conduct the appraisal interview for roving drivers
  • In collaboration with the log base, identify the training needs conduct/ arrange the training for them
  • Make sure HR rules/guidelines followed in the management of the team.

Objective 4 - Security and context follow up:

  • Inform the Log base on any evolution of the local context;
  • Involved in security assessment as directed by ERT Co.
  • Report to your supervisor and log base in case of a security incident;
  • Implementation of emergency measures, if required, under the supervision of the Emergency Coordinator
  • On the spot ready to move zeal in an emergency (all location)
  • Ability to supervise emergency structure in remote places for shelter

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